Free HR Templates for Indian Businesses
Offer letter, probation review, payroll input calendar, leave policy, exit interview and onboarding templates, free to copy or download for Word. Each one is a starting point to adapt, not legal advice.
Offer letter template
A plain offer letter for an Indian employer with the terms people ask about: pay, probation, notice, place of work and joining documents.
Open template →Probation review checklist
A one-page checklist and review form for the end of an employee's probation: goals, conduct, attendance, feedback and the confirmation decision.
Open template →Monthly payroll input calendar
A month-by-month calendar of who sends what to payroll and by when, with the statutory dates left for you to fill in for your registrations.
Open template →Leave policy template
An outline for a leave policy covering types of leave, accrual, applying, approval, carry forward and encashment, to adapt to your rules.
Open template →Exit interview form
A short exit interview form that records why people leave, what would have kept them, and what the business should change.
Open template →30-60-90 day onboarding plan
A plan for a new joiner's first three months with goals, who to meet, training and check-in dates for the manager and the employee.
Open template →Headcount and manpower plan template
A simple headcount and manpower plan: work out the people each team needs from its workload, adjust for absence and exits, and plan hiring by quarter.
Open template →Job requisition form
A one-page job requisition form for requesting a new or replacement hire, with the role details, budget, justification and approval routing.
Open template →Interview scorecard template
An interview scorecard with competencies, questions, a rating scale and a decision box, so every candidate is scored the same way.
Open template →Probation confirmation letter template
A confirmation letter for the end of probation, with variants for extending probation and for not confirming, and notes for HR before issuing.
Open template →Joining checklist template
A joining checklist for HR, the manager and IT that covers what to finish before day one, on day one and in the first week.
Open template →Employee master data field list
A field list for an employee master record: personal, job, pay, statutory, contact and document fields, with notes on who owns each and how to protect it.
Open template →Attendance regularisation request form
A form for correcting missed punches, wrong attendance entries and on-duty days, with manager approval and a note for payroll.
Open template →Salary band worksheet
A worksheet for building salary bands by grade, placing people in them and checking pay against the band midpoint.
Open template →Payroll input checklist and variance review
A checklist to confirm every payroll input is in, and a variance review sheet to explain what changed against last month before payroll is released.
Open template →Near miss and incident report form
A simple form for reporting near misses, injuries and other workplace incidents, with space for the cause, the actions and who signs off.
Open template →Exit checklist and handover note
A two-part form for the leaver's last weeks: a handover note for the work, and an exit checklist for access, assets, clearances and settlement.
Open template →Stay interview questions
A set of stay interview questions for managers and HR, with ground rules, follow-ups and a note-taking sheet to turn the answers into actions.
Open template →Employee engagement survey question bank
A bank of employee engagement survey questions by theme, with a rating scale, open questions and a plan for acting on the results.
Open template →Grievance form and register
A grievance form for employees to raise a concern, a register for HR to track each one, and handling steps you can set your own timelines for.
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Also free: HR calculators and the HR Health Check quiz.