Letter
[Date]
To: [Candidate name], [Address]
Subject: Offer of employment as [Designation]
Dear [Name],
We are pleased to offer you the position of [Designation] in the [Department] team at [Company name], based at [Work location]. We would like you to join on [Joining date].
Terms
- Reporting to: [Manager name and title].
- Annual CTC: ₹[Amount], broken up as set out in Annexure A. Pay is credited on or before the [Day] of each month.
- Probation: [Number] months from the joining date. Your confirmation depends on a review at the end of probation.
- Notice period: [Number] days on either side after confirmation, and [Number] days during probation.
- Working hours and days: [Hours, days, shift pattern, weekly off].
- Leave: as set out in the company leave policy, a copy of which will be shared on joining.
On joining, please bring
- Proof of identity and address, and passport-size photographs.
- Educational and professional certificates, with copies.
- Relieving or experience letters from previous employers.
- Bank account details for salary.
Conditions
This offer is subject to satisfactory verification of the documents and references you have given us. Please sign and return a copy of this letter by [Date] to confirm acceptance. A formal appointment letter will follow on joining.
Sign-off
Yours sincerely,
[Name], [Title], [Company name]
Accepted: ______________________ Date: ____________
Annexure A: pay break-up
| Component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Basic | ||
| House rent allowance | ||
| Special allowance | ||
| Employer provident fund | ||
| Gratuity provision | ||
| Total CTC |
A starting point, not legal advice. Check the final wording against your contracts and the rules of your state, and have a qualified professional review it before you issue it.