1. Purpose and scope
This policy sets out the leave employees at [Company name] may take and how to apply for it. It applies to [all employees / employees after probation].
2. Types of leave
| Leave | Days a year | Accrual | Notes |
|---|---|---|---|
| Casual or earned leave | [ ] | [monthly / yearly] | |
| Sick leave | [ ] | Certificate required after [ ] days | |
| Maternity and paternity | As per law and policy | ||
| Public holidays | [ ] declared each year | ||
| Unpaid leave | With approval only |
3. Applying and approval
- Apply through [system or email] at least [ ] days ahead for planned leave.
- The manager approves or declines within [ ] working days and says why if declined.
- For sudden sickness, inform the manager on the first day.
4. Carry forward and encashment
- Up to [ ] days of earned leave carry forward to the next year.
- Encashment is allowed [on exit / at year end] for up to [ ] days, at [basic / gross] ÷ [ ].
5. Leave during probation and notice
- [State what accrues and what may be taken during probation.]
- [State whether leave can be taken during the notice period.]
6. Misuse
Taking leave that was not approved, or giving false reasons, is handled under the conduct policy.
7. Review
Owner: [HR head]. Reviewed every [12] months and when the law changes.
A starting point, not legal advice. Check the final wording against your contracts and the rules of your state, and have a qualified professional review it before you issue it.