Employee details
Name: ____________ Employee ID: ____________ Department: ____________
Reporting manager: ____________ Date of request: ____________
Dates to be regularised
| Date | Issue | Recorded in and out | Actual in and out | Reason |
|---|---|---|---|---|
| [Date] | [Missed punch / Wrong punch / Late arrival / Early exit / Work on site or from home / System error] | |||
| [Date] | ||||
| [Date] | ||||
| [Date] |
Reasons accepted
- Biometric or app fault, with a screenshot or the service desk ticket number.
- Official visit or client site, with the visit plan or approval email.
- Work from home or remote day approved in advance.
- Forgot to punch. Allowed up to [number] times a month.
- Travel disruption beyond the employee's control, with supporting detail.
- Other: ____________ (explain, and attach support if you have it).
Approval
| Stage | Name | Decision | Comment | Date |
|---|---|---|---|---|
| Reporting manager | Approved / Rejected | |||
| HR or attendance owner | Approved / Rejected |
For HR and payroll
Rules to fill in: requests must be raised within [number] working days of the date. Managers decide within [number] working days. No request is accepted after the attendance cut-off for payroll on [Day]. A pattern of repeated requests goes to the manager and HR for a conversation.
- Correction entered in the attendance record on [Date], reference no. ____________.
- Leave or loss of pay applied to the rejected days: Yes / No.
- Request received within the allowed window: Yes / No.
A starting point, not legal advice. Check the final wording against your contracts and the rules of your state, and have a qualified professional review it before you issue it.