Inputs to payroll
| By day | Input | Owner | Sent to |
|---|---|---|---|
| [Day 20] | New joiners and leavers for the month | HR | Payroll |
| [Day 22] | Attendance and leave, final | HR or manager | Payroll |
| [Day 22] | Overtime, shift and other variable pay | Manager | Payroll |
| [Day 23] | Salary changes, incentives and one-off payments, with approvals | HR and finance | Payroll |
| [Day 24] | Deductions: advances, recoveries, loans | Finance | Payroll |
| [Day 25] | Cut-off. Nothing after this goes into this month's run | Payroll | All |
Checks before the run is released
- Headcount in the payroll matches the headcount list.
- Every change since last month has a signed approval.
- Totals compared with last month, and each large difference explained.
- Net pay file checked against bank details for new joiners.
- A second person has signed off the register.
Statutory dates (fill in)
| Obligation | Applies to us? | Due date | Owner |
|---|---|---|---|
| Provident fund contribution and return | |||
| ESI contribution and return | |||
| Professional tax | |||
| TDS on salary, deposit and return | |||
| Labour welfare fund |
After the run
- Payslips issued by [Day].
- Errors found after release are logged with the cause and what changed to prevent them.
- Registers and challans filed in the compliance folder for the month.
A starting point, not legal advice. Check the final wording against your contracts and the rules of your state, and have a qualified professional review it before you issue it.