Clear HR processes for Belgian businesses, built remotely from India
GullyHR helps mid-sized companies, European offices of international groups and growing Belgian firms audit, design and document their HR processes. We work remotely from Bengaluru and leave legal questions to your Belgian adviser, then build the confirmed rules into your process.
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Share your requirementsIn brief
GullyHR, based in Bengaluru, helps businesses in Belgium with HR audits, hiring and onboarding processes, handbooks, performance workflows, and manager training. We work remotely by video call and shared documents. We do not give legal advice or run payroll. Your Belgian adviser confirms the rules and we build them into your HR system.
Time zone. Belgium is on UTC+1 in winter and UTC+2 in summer. India is 4 hours 30 minutes ahead in winter and 3 hours 30 minutes ahead in summer. Indian morning meets Belgian morning and midday, and the full Belgian afternoon falls in the Indian evening.
Who this suits in Belgium
- A Belgian office of an international group, including one serving European institutions or regional teams, that needs HR documents consistent with head office.
- A mid-sized Belgian company in logistics, pharmaceuticals, chemicals or services with an HR contact who works alone or with an outside payroll partner.
- A growing business with staff in more than one region that needs one clear HR approach across different working languages.
- A subsidiary of an Indian group that wants its Belgian onboarding, records and manager practices written down and aligned.
What we do for businesses in Belgium
HR audit
We review contracts, policies, staff files, onboarding steps and management practice against a clear checklist. You receive a written report, with questions for your Belgian adviser marked separately.
Read more →HR process design
We map and redesign hiring, onboarding, absence, performance and disciplinary workflows for your team. Each step has an owner and a record, so managers act consistently.
Read more →HR policy packages
We prepare a set of core policies and templates in plain English. Legal wording and any French, Dutch or German versions stay open until your adviser or translator confirms them.
Read more →Employee onboarding process
We design a joiner checklist covering documents, equipment, introductions and the first weeks. This suits teams where new staff speak several languages.
Read more →Outsourced HR management
If you want an outside team to carry routine HR operations, we can provide remote process support on an ongoing basis. Payroll and legal matters stay with your local providers.
Read more →HR situations we help with in Belgium
Several working languages.
Belgian teams may work in French, Dutch, German or English, sometimes within one company. Policies and notices need a clear approach to which version staff receive and who approves it.
Layers of rules.
Terms of work come from several levels, including sector agreements and company practice. Managers need one clear summary, with your adviser confirming the detail.
International group reporting lines.
A Belgian office may report to managers in other countries. Roles, approval steps and who decides on people matters need to be written down.
Social partner dialogue.
Where staff representatives or unions are active, managers need a consistent way to share information and record discussions. Your adviser confirms what applies.
Regional and linguistic differences.
Sites in different regions may have different expectations and local contacts. A shared core process with local notes avoids confusion.
Hybrid and cross-border teams.
Some staff live in neighbouring countries or work partly from home. Requests, equipment and supervision need a written approach that applies fairly to everyone.
Local rules your adviser confirms
These are Belgian regimes an employer should confirm with a qualified local adviser. We do not state rates, limits or notice periods. We design the process around each point once your adviser confirms it.
| Topic | What we do about it |
|---|---|
| Joint committees and sector agreements | Sector bodies and agreements shape many working terms. Your adviser confirms which apply to your roles. We build the confirmed terms into your documents. |
| Works council and employee representation | Larger employers may have formal staff bodies with information and consultation rights. Your adviser confirms what applies. We design manager communication steps around it. |
| Language of employment documents | The language of contracts and notices can depend on the region of the workplace. Your adviser confirms what is required. We draft in English for translation. |
| Employment contract rules | Different contract types and written-form expectations apply. Your adviser confirms the right form. We create onboarding steps that use the correct template. |
| Working time and leave | Hours, rest and leave rules set limits and entitlements. We design recording and request steps. Your adviser confirms the content. |
| Social security and tax | Contributions and withholdings are handled by your payroll provider or social secretariat. We add the joiner and leaver steps that feed them. |
| Ending employment | Formal steps apply when employment ends. Your adviser leads on the legal procedure. We design the manager workflow and file records. |
| Equality and data protection | Equality duties and personal data rules affect hiring and staff files. We design consistent, recorded processes. Your adviser reviews the final wording. |
GullyHR does not give legal advice. We design the HR process around a rule once your qualified local adviser has confirmed it.
How remote delivery works
- 1
Scoping call
A video call to understand your business, team size, managers and the issues you want solved. We agree scope in writing and set meeting windows that suit Belgian time.
- 2
Document review
You share contracts, handbooks, forms and sample records in a shared folder. We read them and list gaps, contradictions and questions for your adviser.
- 3
Written findings
We send a written report in plain English with priorities, then go through it on a call so you can ask questions before design starts.
- 4
Design and drafting
We draft process maps, policies, templates and checklists in shared documents. You comment, we revise, and legal points stay marked for your adviser.
- 5
Handover and support
We hand over final documents with a short guide for managers. If you want ongoing help, we can provide it remotely on a regular basis.
What we do not do
- We do not give legal advice or opinions on Belgian employment law.
- We do not run payroll, calculate social contributions or make statutory filings.
- We do not give immigration or visa advice.
- We do not supply contract staff or run background verification.
- We do not claim a Belgian office, registration or past Belgian clients.
Questions from businesses in Belgium
GullyHR does. We are based in Bengaluru and work remotely with businesses in Belgium on audits, process design, documents and training. We do not give legal advice and we work alongside your Belgian adviser.
No. We name areas to check, such as sector agreements and employee representation, but your qualified adviser confirms the rules. We then build the confirmed requirement into your processes.
No. We do not compute payroll or make filings. We can design the joiner, leaver and change steps that feed your social secretariat or payroll provider, so the right information arrives on time.
We work in English. If you need French, Dutch or German versions, your adviser or a translator prepares and confirms them. We can build that review step into the process.
Book a first conversation, which is free. We listen to your situation, then share a written scope and timeline so you can decide before committing to anything.
No. We have no Belgian office or registration and we do not claim Belgian clients. This page describes the remote service we offer and how it fits with your local adviser.