Clear HR processes for Polish businesses, built remotely from India
GullyHR helps small and mid-sized businesses in Poland audit, design and document their HR processes. We work remotely from Bengaluru, leave legal questions to your Polish adviser, and build the confirmed rules into your process.
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Share your requirementsIn brief
GullyHR, based in Bengaluru, helps Polish businesses with HR audits, hiring and onboarding processes, handbooks, record-keeping and manager training. We work remotely by video call and shared documents. We do not give legal advice or run payroll. Your Polish adviser confirms the rules and we build them into your HR system.
Time zone. Poland is on UTC+1 in winter and UTC+2 in summer. India is 4 hours 30 minutes ahead in winter and 3 hours 30 minutes ahead in summer. Indian morning meets the Polish early day, and Polish afternoon overlaps with Indian evening.
Who this suits in Poland
- A Polish manufacturer or logistics business with shift workers and supervisors who need consistent day-to-day HR routines.
- A Polish shared-service or technology centre of a foreign group that needs HR documents consistent with head office.
- A growing Polish company where an office manager handles contracts, leave and records alongside accounts.
- A Polish employer that uses a mix of contract types and wants a clear, recorded hiring and onboarding routine.
What we do for businesses in Poland
HR audit
We review contracts, policies, staff files, onboarding steps and management practice against a clear checklist. You receive a written report, with questions for your Polish adviser marked separately. The first conversation is free; the audit is paid.
Read more →HR process design
We map and redesign hiring, onboarding, leave, absence, performance and exit workflows. Each step has an owner and a record, so supervisors act in the same way.
Read more →Policies and employee handbook
We draft a handbook and core policies in plain English. Legal wording and entitlements stay open until your Polish adviser confirms them, then we finish the documents.
Read more →HR documentation
We build contract templates, staff-file structures, checklists and registers so records are complete and easy to find, which matters in a paperwork-heavy environment.
Read more →Manager training online
Online sessions on feedback, delegation and handling conflict for supervisors who are moving into people-management roles.
Read more →HR situations we help with in Poland
Heavy paperwork, uneven records.
Polish employers keep many forms and registers for each employee. Files can be complete in one department and thin in another. A standard file structure fixes this.
Mixed contract types.
Businesses may use employment contracts alongside civil-law arrangements. Each type needs its own onboarding and records, and the adviser decides which fits.
Hierarchical management habits.
Decisions often sit with senior managers. Supervisors need clear authority and a simple guide for common HR situations so they do not escalate everything.
Pre-employment medical and safety training.
New staff go through medical checks and workplace safety training before starting. These steps need an owner and tracker so no one starts without them.
Retention in a competitive labour market.
Skilled people have options. Structured onboarding, regular check-ins and clear growth steps help keep them without relying on pay alone.
Foreign staff and cross-border teams.
Many firms employ people from neighbouring countries or work for foreign parents. Language, onboarding and document steps need an owner, while residence and permit questions go to the adviser.
Local rules your adviser confirms
These are Polish regimes an employer should confirm with a qualified local adviser. We do not state rates, limits or notice periods. We design the process around each point once your adviser confirms them.
| Topic | What we do about it |
|---|---|
| Labour Code | The main body of employment rules. We design processes with it in mind. Your adviser confirms what applies to your contracts and roles. |
| Contract types | Different forms of employment and engagement, including fixed-term arrangements. We design hiring and onboarding for each. Your adviser confirms the right type and the risks. |
| Work regulations | Internal rules some employers must issue. We can draft the structure in English. Your adviser confirms whether they are needed and the final Polish text. |
| Occupational health and safety training | Training and checks before and during employment. We add them to onboarding and tracking. Your adviser or provider confirms the requirements. |
| Medical examinations | Pre-employment and periodic checks through occupational medicine. We add the step and record to the checklist. Your adviser confirms what applies. |
| Social insurance | Registration and contributions through the national institution. Your payroll provider handles these. We add the joiner and leaver steps that feed them. |
| Annual leave and other leave | Holiday and other leave types. We draft the request flow and records. Entitlements go in only after your adviser confirms them. |
| Equal treatment and employee personal data | Duties on equal treatment and on the data an employer may hold. We build consistent steps into recruitment and records. Your adviser reviews the wording. |
GullyHR does not give legal advice. We design the HR process around a rule once your qualified local adviser has confirmed it.
How remote delivery works
- 1
Scoping call
A video call to understand your business, team, managers and the issues you want solved. We agree scope in writing and set meeting windows that suit Polish time.
- 2
Document review
You share contracts, handbooks, forms and sample records in a shared folder. We list gaps, contradictions and questions for your Polish adviser.
- 3
Written findings
We send a plain-English report with priorities, then walk through it on a call so you can ask questions before design starts.
- 4
Design and drafting
We draft process maps, policies, templates and checklists in English in shared documents. Legal points stay marked until your Polish adviser confirms them.
- 5
Handover and support
We hand over final documents with a short guide for managers. If you want ongoing help, we can provide it remotely on a regular basis.
What we do not do
- We do not give legal advice or opinions on Polish employment law.
- We do not run payroll, calculate social contributions or make statutory filings.
- We do not handle residence permits or give immigration advice.
- We do not supply contract staff or run background verification.
- We do not claim an office, registration or past clients in Poland.
Questions from businesses in Poland
GullyHR does. We are based in Bengaluru and work remotely with businesses in Poland on audits, process design, documents and manager training. We do not give legal advice and we work alongside your Polish adviser.
No. We name areas your Polish adviser should check and then build the confirmed rules into your processes. Legal wording, entitlements and fit remain the adviser's responsibility.
No. We do not compute payroll or make filings. We can design the joiner, leaver and change steps that feed your payroll provider, so the right information arrives on time.
We draft in English. Polish-language contracts, work regulations and staff documents are usually needed, so your adviser or a translator confirms the Polish text, and we keep the English and Polish structure aligned.
Yes. We can design the file structure, checklists and registers, and review a sample of files against them. Your Polish adviser confirms which records the law requires and for how long.
Book a first conversation, which is free. Tell us your team size, your main concern and the contract types you use. We then send a written scope and timeline so you can decide.