Industries
Why hospitality employees leave and how to understand why
Hotel, restaurant and banquet staff leave for reasons that vary by department and season. How to ask what sits behind the first answer and act on it.
8 min readRead article
Hotels & Resorts · Serviced apartments
HR for Serviced Apartments: Long Stays, Lean Teams and Staff Who Work Alone
A serviced apartment sells a home for weeks or months. Guests judge the stay by whether the flat is clean, the kitchen works and the same familiar face answers when they call, all run by a very small team.
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Share your requirementsA serviced apartment building lets furnished flats to guests for a week, a month or a year. Guests include relocating families, project teams, patients' relatives and visiting executives. The staff list is short: a front desk or concierge, housekeepers who enter lived-in flats, a maintenance technician, a night guard and a manager. Because guests stay long, they know staff by name and notice each change. Housekeepers can work inside a flat alone, with personal belongings in view, so trust is central. Teams are small enough that one absence shows. See the hospitality hub for what hotels share.
- Plan
- Hire
- Onboard
- Manage
- Develop
- Perform
- Engage
- Retain
- Exit
- Improve
When HR is weak in serviced apartments, you may see
- Housekeepers work alone in lived-in homes
- Guests know the staff by name
- The team is too small for absence
- Each flat has different needs
- Night duty is lonely
- Requests come at odd hours
- Staff and building owners may have separate bosses
These are the places the people side of this kind of business tends to give way. The rest of this page works through them.
Who does the work in serviced apartments
HR here has to work for each of these groups, not only the office. The set-up below is written with all of them in mind.
- Concierge and front desk staff
- Housekeepers for flats and common areas
- Maintenance technicians
- Night guards and watchmen
- Laundry and linen staff
- Guest relations and move-in coordinators
- Kitchen or breakfast attendants
- Property manager
Roles we help you hire in serviced apartments
GullyHR runs talent acquisition for permanent roles in serviced apartments. For each role we agree the job description with you, find and screen candidates against it, and support the offer through to joining. Tell us the role and the number of people, and we start there.
Job descriptions for this sector
We recruit permanent employees. We do not supply contract or temporary staff.
We set up the interview and hiring process for serviced apartments
Every business interviews, but few have a written process that works the same way for every role and every interviewer. GullyHR designs yours, from the role brief to the offer, trains your managers to run it, and can run it for you on the roles you hand us.
1. Role brief and scorecard
We agree what the role must deliver, the must-have and nice-to-have skills, and how each will be scored.
2. Stages and sequence
Screening call, assessment, interview rounds and decision points, sized to the role and the number of people you hire.
3. Question bank and scoring
Structured questions for each role family and a rating guide, so two interviewers judge the same answer the same way.
4. Interviewer readiness
A short briefing for your managers on what to ask, what to avoid and how to give a clear yes or no.
5. Offer and follow-up
Who approves, how the offer is made, and how candidates are kept informed from first call to joining.
Where HR strains in serviced apartments
Housekeepers work alone in lived-in homes
Guests leave belongings in view, so trust matters, yet a single complaint can damage an honest worker's name.
Guests know the staff by name
A long-stay guest gets used to one concierge and one housekeeper, and every change brings a complaint.
The team is too small for absence
With five or six people on the roll, a single leave request or exit leaves a gap that cannot be hidden.
Each flat has different needs
A family of five, a visiting consultant and a patient's relative need different cleaning, kitchen supplies and timings.
Night duty is lonely
The guard or concierge covers hours when no manager is around, and decisions are made on their own.
Requests come at odd hours
A blocked drain, a lost key or a late arrival reaches the nearest person, whether or not it is in their role.
Staff and building owners may have separate bosses
Where a flat owner, a managing company and the building all give instructions, staff are unsure whom to follow.
HR topics for serviced apartments
Start with the topics that matter most here: Employee Administration; Learning and Development; Performance Management. Then work through the rest. Each topic is written for hospitality, not in general.
Employee Administration
Records, attendance, leave and the day-to-day HR that must simply work.
Learning and Development
Training planned from need rather than from the calendar.
Performance Management
Goals, reviews and ratings that hold up in a conversation.
HR Strategy and Workforce Planning
How many people, in which roles, by when, and what they will cost.
Organisation Design
Structure, reporting lines and who is allowed to decide what.
Recruitment and Talent Acquisition
Requisition to joining, the same way every time.
Onboarding and Probation
A first day that is the same for the fifth joiner as the first.
Compensation, Payroll and Benefits
Salary structure, payroll inputs and a month that closes on time.
Career and Succession Management
Named backups for the roles that cannot be vacant.
Employee Engagement and Experience
Communication, recognition and the conditions people actually work in.
Employee Relations
Two routes, one for complaints, one for conduct, kept separate.
Policies, Compliance and Governance
Policies a manager can apply, and obligations with owners and dates.
Health, Safety and Wellbeing
Induction, records, incident reporting and follow-through.
Retention and Attrition Management
Who leaves, when, why, and which of them mattered.
Exit and Alumni Management
Resignation to relieving letter, in a defined order.
HR Technology and Automation
Records that survive people, and approvals that do not queue.
HR Analytics and Management Reporting
A short monthly pack management actually reads.
HR Operations and Governance
An HR function that runs the same way every month.
What a working HR set-up looks like
The pieces a serviced apartments business puts in place, in an order that makes each easier. Open any card for the detail.
Write rules for entering and leaving a flat
Knock, announce, record entry, keep belongings untouched and report anything unusual.
What this coversHide
Write rules for entering and leaving a flat
Knock, announce, record entry, keep belongings untouched and report anything unusual.
What this coversHide
Knock, announce, record entry, keep belongings untouched and report anything unusual. Professionalism training supports it.
Assign a regular housekeeper to each set of flats
Keep the same person where possible, with a named back-up who has been introduced to the guest.
What this coversHide
Assign a regular housekeeper to each set of flats
Keep the same person where possible, with a named back-up who has been introduced to the guest.
What this coversHide
Keep the same person where possible, with a named back-up who has been introduced to the guest.
Cross-train every member of a small team
Each person learns one other post well enough to cover short absences.
What this coversHide
Cross-train every member of a small team
Each person learns one other post well enough to cover short absences.
What this coversHide
Each person learns one other post well enough to cover short absences. Record what each can do alone.
Create a one-page guest profile
Preferences, timings and special needs for each long-stay flat, shared with all staff and updated by the front desk.
What this coversHide
Create a one-page guest profile
Preferences, timings and special needs for each long-stay flat, shared with all staff and updated by the front desk.
What this coversHide
Preferences, timings and special needs for each long-stay flat, shared with all staff and updated by the front desk.
Set clear night decision rules
A short sheet of what the night person may decide, whom to call and when, so a problem is not left to guess.
What this coversHide
Set clear night decision rules
A short sheet of what the night person may decide, whom to call and when, so a problem is not left to guess.
What this coversHide
A short sheet of what the night person may decide, whom to call and when, so a problem is not left to guess.
Settle the chain of instruction
A single line from manager to staff, with a note on how requests from owners or the company are routed.
What this coversHide
Settle the chain of instruction
A single line from manager to staff, with a note on how requests from owners or the company are routed.
What this coversHide
A single line from manager to staff, with a note on how requests from owners or the company are routed.
Start by checking where you stand
Before changing anything, find out what is true today. Work through the checks using a recent operating period. The time needed depends on the records you hold; note missing evidence and use the findings to choose a priority.
Share your requirements- List what your housekeeper does on entering a flat and what the guest sees.
- Count how many staff cover each post and who covers an absence.
- Ask the night guard what decisions they wish they were allowed to make.
- Check how many guests asked for a particular staff member by name.
- Find out who staff think they report to when owners and the company differ.
- Confirm with a qualified professional the registration, guest records, staff conduct duties and working-hour rules that apply to a serviced apartment operator.
Confirm with a qualified professional. What applies to you depends on your business, your state and your arrangements, and it changes. This page describes practice. It does not state a legal position.
How GullyHR helps
The services below fit this kind of business best. Each starts by recording where you stand, and every later report compares against that. We do not promise outcomes.
- Professionalism and work ethics
Entry rules, discretion and conduct for staff who work inside guests' homes.
- Employee information management
Staff records and guest-facing duty lists kept tidy in a small team.
- Training consulting
Short, on-site learning for housekeeping, concierge and night teams.
- Performance management and incentive design
Simple measures and rewards for staff who earn repeat stays.
Start with a free conversation, or see the paid HR Diagnostic.
Our HR transformation approach
- 1
Assess
Understand the business, its workforce, current processes and HR challenges.
- 2
Identify gaps
Find the missing, weak, inconsistent or person-dependent processes.
- 3
Design
Create the structure, processes, policies, SOPs, dashboards and systems needed.
- 4
Implement
Help HR and department managers actually adopt the new system.
- 5
Automate
Digitise repetitive and approval-based workflows where it is worth doing.
- 6
Measure
Track hiring, attendance, employee cost, performance, training and attrition.
- 7
Improve
Strengthen the people-management system continuously, not once.
Blogs worth reading first
From the GullyHR blog: one on HR in hospitality, and one on each of the topics this page points to.
HR Process
One employee, three versions of the record: fixing employee information management
Payroll says one joining date, the personal file says another and the manager remembers a third. How to establish a single trustworthy employee record and keep it that way.
7 min readRead article
Industries
Fresher hiring and a first-year training programme for a small IT services company
A founder's guide to hiring freshers and running a first-year programme: campus or open drives, a screening round, a training plan by quarter, mentors and checkpoints.
6 min readRead article
Industries
Appraisal cycle design for an IT services firm: timing, ratings and hike communication
A practical design for an IT services appraisal cycle: when to run it, how to rate fairly across projects, and how to explain hikes so they hold.
7 min readRead articleMore on the GullyHR blog.
Questions owners ask
Use the same people where possible, introduce back-ups, follow clear entry rules and give guests a way to raise concerns. Fair handling of complaints protects both guests and honest staff.
Follow a written steps list: listen, record, search together and escalate to the manager. Treat the housekeeper fairly until facts are known, and avoid assuming guilt.
Cross-train each person for one other post, plan leave early, hold a name or two as relievers and agree what can wait. Cover works better when it is planned than when it is requested.
Yes. The night person acts alone, so give them clear rules, a contact list and a quick debrief each morning. Rotate night duty fairly and provide rest after long spells.
One manager. Agree with owners and the company how requests travel, so the manager translates them into duties. Staff should not have to choose between competing orders.
We would list what a housekeeper does when entering a flat, map who covers each post and ask the night guard which decisions they want clarity on. Entry and conduct rules for flat staff are a likely first job, with scope agreed in writing.