Manage Attendance, Shifts and Leave with Clear Approvals
Attendance registers, shift rosters and leave requests that live in separate spreadsheets and messages make month-end reconciliation a monthly argument. This module captures attendance, manages shifts and rosters, and routes leave requests through manager approval, closed off before payroll input opens.
What is attendance, shift and leave software?
Attendance, shift and leave software is the GullyHR module that captures attendance, manages shift and roster assignment, routes leave requests through manager approval, handles regularisation for missed or incorrect entries, maintains a holiday calendar, and reports on attendance and leave for management and payroll input.
When businesses ask us for this
- Attendance is recorded in a physical register that only one person can read and nobody double-checks.
- Leave requests come by phone call or WhatsApp message, and approvals get forgotten until payroll is being run.
- Two employees on the same shift pattern were paid differently because the roster existed only in a supervisor's head.
- A missed punch or biometric failure means an employee's attendance is wrong and there is no defined way to correct it.
- Public holidays are announced late or inconsistently across locations, causing confusion about who is entitled to what.
- Payroll input is delayed every month because attendance and leave records from the field are still being chased.
- Management cannot say, without asking each supervisor, how many people were absent or on leave on a given day.
What the work covers
This module configures how your company captures attendance, manages shifts and rosters, and processes leave requests and regularisation. We configure leave types and entitlements, shift patterns, the regularisation route for missed or incorrect entries, the holiday calendar, and manager approval levels. You provide your current attendance method, leave policy, shift patterns and holiday list, along with decisions such as leave entitlements that only management can confirm. Delivery is configuration and training within a GullyHR software engagement, and we design around a biometric device or attendance system you already use where it genuinely supports the process.
Attendance
Attendance captured for each employee against their configured shift, providing a daily record that other modules, including payroll input, refer to.
Biometric integration
Where you already operate a biometric or punch-based device, attendance data from it is brought into the system rather than the platform requiring a specific replacement device.
Shift and roster management
Shift patterns configured to how your business actually operates, with rosters assigned to employees or teams and visible to managers and employees.
Leave requests
Employees submit leave requests against configured leave types and entitlements, routed for manager approval instead of a phone call or message.
Manager approvals
Leave and regularisation requests routed to the correct manager based on the reporting hierarchy, with a visible approval or rejection record.
Regularisation
A defined route for correcting a missed punch or an incorrect attendance entry, with manager approval, rather than an informal fix after the fact.
Holiday calendar
A configured holiday calendar, which can differ by location where your business operates across states with different holiday lists.
Reports
Attendance and leave reports covering exceptions, absenteeism and balances, built from the same data used for approvals and payroll input.
How it runs
Policy and process mapping
We review your current leave policy, entitlements, shift patterns, holiday list and attendance method.
Leave and entitlement configuration
Leave types, entitlements and accrual rules are configured to the policy your management confirms.
Shift and roster configuration
Shift patterns are configured and rosters set up for employees or teams as they actually operate.
Attendance source setup
Attendance capture is configured, including bringing in data from a biometric device you already operate where applicable.
Approval route configuration
Leave and regularisation approval routes are configured against the reporting hierarchy and approval levels you confirm.
Role and permission setup
Access for HR administrators, managers and employees is defined for submitting, approving and viewing attendance and leave.
Training
HR administrators are trained on attendance and leave administration; managers and employees are shown how to submit and approve requests.
Go-live and review
The module goes live ahead of a payroll cycle, and after the first cycle we review whether entitlements and approval routes worked as configured.
What you receive
- Configured leave types, entitlements and accrual rules matching your policy.
- Configured shift patterns and roster assignment.
- A configured attendance capture method, including integration of an existing biometric device where applicable.
- A configured leave and regularisation approval workflow based on your reporting hierarchy.
- A configured holiday calendar, including location-specific variations where relevant.
- Attendance and leave reports for management and payroll input.
- Training sessions for HR administrators, managers and employees.
- Reference documentation for running attendance, shift and leave administration.
Who it is for
- Businesses currently tracking attendance on paper registers or in spreadsheets maintained by individual supervisors.
- Multi-location or multi-shift businesses where attendance and leave need to be captured consistently across sites.
- Companies where payroll input is regularly delayed by chasing attendance and leave records at month end.
- Businesses that already use a biometric attendance device but have no system connecting it to leave and payroll.
- Companies wanting management visibility into attendance exceptions and absenteeism without asking each supervisor.
Why GullyHR.
GullyHR also consults on attendance, shift and leave process design, so this module is configured against entitlements, shift patterns and an approval route your management has actually agreed, rather than a generic default. Where your leave policy or shift structure itself needs review before configuration, that work is available from the same team.
What changes
- Attendance, shift and leave records exist in one system instead of separate registers, spreadsheets and messages.
- Leave requests and regularisation follow a manager approval route based on the reporting hierarchy, rather than an informal request.
- Attendance and leave close off before payroll input opens each month, because the same data feeds both.
- Public holidays are applied consistently, including where they differ by location.
- Management can see attendance exceptions and absenteeism from a report rather than asking supervisors individually.
Who does what
| Activity | GullyHR | Your team |
|---|---|---|
| Defining leave policy and entitlements | Recommends configuration options and sets up the confirmed policy. | Decides leave types, entitlement quantities and accrual rules, which are management decisions. |
| Providing shift and holiday details | Configures shift patterns and the holiday calendar accordingly. | Supplies current shift patterns, roster practice and the applicable holiday list by location. |
| Connecting an existing biometric device | Assesses the device and configures attendance capture where it can genuinely be supported. | Provides device details and access needed to confirm what is possible. |
| Approving leave and regularisation requests | Configures the approval workflow and reporting hierarchy. | Managers use the workflow to approve or reject requests once live. |
| Closing attendance and leave for payroll | Configures the cut-off and reporting used for payroll input. | Ensures approvals are completed by the agreed cut-off each cycle. |
Where the software fits
Attendance and leave data captured in this module feeds directly into payroll input, so the figures used for manager approval are the same figures used to prepare pay, rather than being re-entered or reconciled separately. Approval routing follows the reporting hierarchy configured in core employee management, so a leave request goes to an employee's actual manager. Where you already operate a biometric or punch-based device, we assess it and bring its attendance data into the system where that is genuinely possible; where it is not, we say so and describe the manual alternative. The module is designed for use by HR administrators, managers and employees on a computer or a mobile browser, including submitting and approving leave away from a desk.
Ways to engage us
- Demonstration and scoping
- A walkthrough of the module against your current attendance and leave process, followed by agreed scope for entitlements and approval routes.
- Configuration and rollout
- Leave, shift and attendance configuration is set up, tested against a sample cycle and rolled out for live use.
- Ongoing support
- Continued support for policy changes, new shift patterns or additional locations as the business grows.
Questions we are asked
It manages attendance capture, shift and roster assignment, leave requests and manager approval, regularisation of missed or incorrect entries, the holiday calendar, and reporting for management and payroll input.
Yes. It suits a single-location business needing basic attendance and leave tracking as well as a multi-location or multi-shift business needing consistent capture and approval across sites.
Employee and reporting data is migrated as part of core employee management. Attendance and leave configuration then applies to that employee base, with leave balances set up as of go-live.
Yes. Attendance and leave data flows directly into payroll input within the GullyHR platform. Where you already operate a biometric device, we assess and bring in its attendance data where genuinely possible.
Implementation includes policy mapping, leave, shift and attendance configuration, and approval-route setup, followed by training for HR administrators, managers and employees.
Yes, through employee self-service. Employees submit leave requests and can see their entitlement and balance, and managers approve or reject requests within the same workflow.
An employee or their manager can raise a regularisation request for a missed punch or incorrect entry, which is then approved or rejected by the configured approver before it affects attendance records or payroll input.
Yes. The holiday calendar can be configured with location-specific variations where your business operates across states or regions with different holiday lists.
The module is designed for use by HR administrators, managers and employees on a computer or a mobile browser, so submitting or approving a leave request does not require being at a desk.
After a demonstration and a review of your current attendance and leave policy, shift patterns and any existing biometric device, we agree the configuration scope, and the proposal sets out scope and delivery before work begins.
Prefer to talk first? +91 80958 58589 · hello@gullyhr.com