Close Attendance and Leave Before Payroll Opens
Attendance, shift and leave software is the GullyHR module that captures daily attendance, holds shift patterns and rosters, routes leave requests to the reporting manager, provides a defined route for regularising a missed or wrong punch and maintains a holiday calendar that can differ by location. Its figures feed payroll inputs directly, so the month closes before payroll opens.
Attendance, Shift and Leave Software in brief
Attendance, shift and leave software is the GullyHR module that captures daily attendance, holds shift patterns and rosters, routes leave requests to the reporting manager for approval, provides a defined route for regularising a missed or wrong punch, maintains a holiday calendar that can differ by location, and reports attendance and leave for management and for payroll inputs.
- GullyHR is an HR consulting, HR services, training and software company based in Bengaluru, working with Indian startups and small and medium businesses.
- It captures attendance, holds shift patterns and rosters, and routes leave and regularisation requests through the reporting manager rather than a message.
- Leave types, entitlements, accrual and shift patterns are configured to the policy your management confirms, not to a supplied default.
- The attendance and leave data approved here is the data payroll inputs read, so the two do not have to be reconciled at month end.
- Where a biometric or punch device is already installed, we assess it and bring its data in where that is genuinely possible, and say so where it is not.
The starting point
Is Your Attendance a Register Nobody Checks?
Attendance and leave are usually the first thing to outgrow a register and a spreadsheet. Rules live in people's heads, approvals happen in chat, and each month payroll begins by reconciling several versions of the same days.
We configure your rules, your shifts and your approvals, so attendance and leave close on a date.
You may be experiencing:
- Attendance as a gate register that one person fills in and nobody checks.
- A leave request agreed by phone, with the manager who agreed it having no memory of doing so.
- Two people on the same shift paid differently because the roster only existed in a supervisor's head.
- A missed punch fixed on a supervisor's word, with no record of who allowed it.
- Holiday lists that differ by location and are tracked by hand.
- Employees asking HR for their leave balance because they cannot see it.
- Payroll late most months because attendance and leave are still being chased.
- A supervisor holding the only copy of who worked which shift, and a dispute about pay with nothing to check it against.
- Absence at a site discovered while payroll is already being processed.
- Leave entitlement discussed differently by each manager because nobody wrote down what each type allows.
- A device installed at the gate or on the floor that nobody ever connected to leave, exceptions or payroll.
What we can help with
What the Module Does
Attendance Against the Shift
A daily record for each employee held against their configured shift, which other modules, payroll inputs above all, read from rather than keeping their own copy.
Biometric Device Assessment
Where a punch or biometric device is already installed, we look at what it can export and bring that data in where genuinely possible, and say so where it is not.
Shifts and Rosters
Shift patterns configured to how the business operates, with rosters assigned to individuals or teams and readable by the managers and employees affected.
Leave Requests
Employees applying against configured leave types, with each request reaching the manager who is meant to decide it.
Approval Records
Leave and regularisation decisions recorded with a date, so every approval and rejection can be found later.
Regularisation
A missed or wrong punch corrected through a route the employee or manager raises, with a reason and an approver, instead of a quiet edit.
Location-Wise Holidays
A holiday calendar that can vary by location without anyone tracking it by hand.
Reports Before Payroll
Exception, absenteeism and balance reports built from the same data, so attendance and leave close before payroll inputs open.
The scope
What the Module Covers
Each item below is something a person does in the module, from marking the day to closing the month. Leave types, entitlements, accrual and shift patterns are configured to the policy your management confirms.
Daily Attendance
Record each employee's attendance against the shift they were on, so payroll inputs read the same record instead of keeping their own copy.
Existing Biometric or Punch Device
Ask us to assess a device you already own, and bring its data in where that is genuinely possible. Where it is not, we tell you and describe the manual route.
Shift Patterns
Define shift patterns as the business actually runs them, including patterns that differ by site.
Rosters
Assign rosters to individuals or teams, so the managers and employees affected can read them and nobody works a shift they did not know about.
Leave Types and Entitlements
Set leave types, entitlement quantities, accrual and carry-forward to the policy your management confirms, and load opening balances.
Applying for Leave
Employees apply against a configured leave type, see their entitlement, balance and past requests, and the request routes along the reporting line.
Approving Leave
Managers approve or reject the requests that reach them, and each decision is recorded against the employee and the approver with a date.
Regularising a Missed or Wrong Punch
Raise a regularisation with a reason, route it to an approver, and change the attendance record and payroll input only once it is approved.
Holiday Calendar by Location
Keep a holiday calendar that can vary by site, so each location follows its own list.
Exception, Absenteeism and Balance Reports
Read who was absent, which entries are exceptions and what balances remain, from the same records used for approval.
Cut-Off Before Payroll
Agree a cut-off date and complete approvals by it, so the payroll cycle starts from data that is already settled.
Working together
Ways to Work With Us
Demonstration and Scoping
A walkthrough against your current attendance and leave practice, then an agreed scope for entitlements, shifts and approval routes.
Configuration and Rollout
Leave, shift and attendance configuration set up, tested against a sample cycle and rolled out ahead of a payroll month.
Ongoing Support
Continued support as the policy changes, a new shift pattern appears or another location comes on.
Leave types, entitlements, accrual and carry-forward are management decisions, not software settings. We set out the options and configure what you confirm.
The deliverables
What You Receive
Depending on the scope, you receive:
- Configured leave types, entitlements and accrual rules matching your confirmed policy.
- Configured shift patterns and roster assignment, including patterns that differ by site.
- A configured attendance capture method, including data from an existing biometric device where possible.
- Configured approval routes for leave and regularisation, following the reporting hierarchy.
- A configured holiday calendar by location.
- Opening leave balances loaded and checked against your records.
- Attendance, absenteeism and leave reports configured for managers, HR and payroll.
- Training for HR, managers and employees, and support through the first cycle.
- A written note, after assessment, of what an existing biometric or punch device can export and what would need a manual route.
- A sample-cycle test of entitlement, accrual and cut-off behaviour before real pay depends on the configuration.
- A list of exception approvers and approval levels, as confirmed by your management.
Step by step
From Register to Live Attendance
Map Policy and Practice
We go through your leave policy, entitlements, accrual practice, shift patterns, holiday list and current attendance method, noting where written policy and actual practice differ.
Configure Entitlements
Leave types, entitlement quantities, accrual and carry-forward rules are configured to the policy your management confirms.
Set Up Shifts, Rosters and Holidays
Shift patterns are configured and rosters assigned to teams or individuals as they actually run, including patterns that differ by site, along with the holiday calendar for each location.
Connect Attendance Capture
Attendance capture is configured, including data from an existing device where that is possible, and regularisation and approval routes are set up and tested on a sample cycle.
Train, Roll Out and Review
HR, managers and employees are trained, the module goes live ahead of a payroll month, and we review the first cycle with you. Where set-up support is included in your engagement, we also run the configuration against a sample period and stay with your HR team through the first payroll month.
The difference
What Closing on Time Gives You
Configured attendance and leave help you:
We do not promise outcomes. We record a baseline before work starts, covering how long attendance takes to close each month and how many corrections follow the cut-off, and report against it, so you can see what changed and what did not.
- Keep attendance, shifts and leave in one system instead of a register, a spreadsheet and a chat thread.
- Have a leave or regularisation request follow the reporting line, with the decision on record.
- Close attendance and leave before payroll inputs open, because both read the same data.
- Let employees see their own balance and next week's shift without asking HR.
- Trace a disputed day back to a reason and an approver.
- Give management a monthly picture of absence, overtime and leave rather than an anecdote.
- Have a missed or wrong punch corrected through a request with a reason and an approver, instead of an edit to a sheet.
- Check a roster before a shift rather than argue about it after one.
- Apply the holiday list that belongs to each location without a separate note of who gets what.
- Agree leave entitlements once, as a management decision, and have the system apply them the same way for everyone.
Find your fit
Who the Module Is For
Businesses on Paper Registers
Companies tracking attendance on paper or in spreadsheets kept by individual supervisors.
Multi-Shift and Multi-Site Operations
Businesses where the same rules have quietly diverged at each location.
Companies With Late Payroll
Businesses where payroll is late most months because attendance and leave are still being chased.
Owners With Unused Devices
Businesses that bought a biometric device and never wrote down the rules it was meant to apply.
Businesses Handing Over HR
Owners about to hand payroll or HR to a new hire who want the attendance base fixed first.
Companies With Field or Client-Site Staff
Employers whose staff are spread across branches or client sites.
Supervisors Who Hold the Roster
Team leads and site supervisors who currently keep the roster and the leave record informally and want it written down.
Management Wanting an Absenteeism View
Owners and department heads who want absence and exceptions from a report rather than by ringing each supervisor.
Good to know
How It Fits Your Workflow
Day to day, by role
- Employees see their shift and roster, check their leave balance, apply for leave and raise a regularisation for a missed punch.
- Managers and supervisors approve or reject leave and regularisation requests and read the roster and absence for their team.
- HR administrators maintain leave types, shifts and the holiday calendar, watch the exception reports and make sure approvals are complete by the cut-off.
Across the month
- Attendance is recorded against the shift through the month.
- Leave and regularisation requests are approved by the agreed cut-off.
- Exception and absenteeism reports are read before payroll inputs open.
- Payroll inputs then read the approved attendance and leave data directly.
The month is meant to close on a date rather than by chasing.
Good to know
What You Can Track
Reports the module carries
- Attendance exceptions, so entries that need attention are seen before payroll.
- Absenteeism, so management can read absence without asking each supervisor.
- Leave balances, so HR and employees read what is left from the system.
- Attendance and leave figures prepared for payroll inputs.
Who reads what
HR reads exceptions and balances ahead of the cut-off, managers read their own team's absence and leave, and management reads a monthly picture of absence, overtime and leave. We record a baseline before work starts covering how long attendance takes to close each month and how many corrections follow the cut-off, and report against it.
Good to know
What It Is and Is Not
What it is
- The GullyHR module for attendance, shifts and rosters, leave, regularisation, the holiday calendar and attendance and leave reports.
- The source of the attendance and leave figures that payroll inputs read.
- Configured to the leave policy and shift patterns your management confirms.
What it is not
- It is not payroll software. It produces the attendance and leave inputs, and computation stays with whichever payroll system or team you use.
- It does not decide an exception. An out-of-policy leave request still goes to a person, and the record shows who decided and when.
- It does not set your leave policy. Leave types, entitlements, accrual and carry-forward are management decisions.
- It does not give a legal view on leave or working hours. Please take statutory positions to your own advisers.
- It is separate from consulting and services. You can take the software without them.
Good to know
Getting Started
What you bring
- Your current leave policy, entitlement quantities and accrual practice.
- Current shift patterns, roster practice and the holiday list for each location.
- Your current attendance method, and details of any biometric or punch device with the access needed to assess it.
- Opening leave balances and the employee and reporting data the module will run on.
- The approval levels and exception approvers you want configured.
What we do with it
We note where written policy and actual practice differ, configure what your management confirms and test it on a sample period. Where implementation support is included in your engagement, that covers configuration, role-based training and a review after the first cycle.
Good to know
Access and Data
Who sees what
We agree who can see what during set-up. Access is defined for HR administrators, supervisors, managers and employees to submit, approve and view attendance and leave, and what each role sees is part of the configuration.
A record of every decision
Leave and regularisation decisions are recorded with the approver and a date, so a disputed day can be traced to a reason and an approver. Opening balances are loaded and checked against your records before go-live, and anything that does not reconcile is listed for you to resolve.
Good to know
Frequently asked questions
It captures daily attendance, holds shift patterns and rosters, routes leave requests to the reporting manager, provides a route for regularising a missed punch, maintains a holiday calendar that can differ by location, and reports attendance and leave for management and payroll inputs.
Yes. Shift patterns are configured to how each site actually operates, and rosters are assigned to teams or individuals accordingly. Holidays can differ by location. We confirm the pattern for each site during scoping.
We assess what the device can export and bring the data in where that is genuinely possible. Where it is not, we say so and describe the manual route. We do not promise a connection before we have looked at the device.
Opening balances are loaded and checked against your records before go-live, so employees start with the figures you already hold. Anything that does not reconcile is listed for you to resolve.
Yes. Employees see their own balance and apply for leave themselves, so HR is not asked for it by message. What each role sees is part of the configuration.
Through a regularisation request raised by the employee or the manager, with a reason, routed to an approver and recorded. It replaces a quiet edit, so a corrected day can be traced to who asked and who allowed it.
No. A holiday calendar can be configured by location, so each site and state follows its own list without anyone tracking it by hand. Employees see the holidays that apply to their location, and the calendar is updated once when a list changes rather than in several places.
No. Attendance and leave feed payroll inputs, so what a manager approved is what prepares pay. Computation stays in whichever payroll system or team you use.
You do. Leave types, entitlements, accrual and carry-forward are management decisions. We set out the configuration options and what each means, and configure the policy you confirm.
Managers and employees use the module on whatever device they log in from, so approving or applying does not require being at a desk. We confirm during the demonstration what is available on a phone for the modules you are considering.
It sends the request to a person. An out-of-policy leave request still goes to an approver, and the record shows who decided and when.
Pricing depends on the modules, the number of employees and the set-up support you need. Share your requirements and we will send a tailored proposal.
Yes. Attendance, exception and absenteeism reports are built from the same records used for approval, so management can read absence without ringing each supervisor.
Your leave policy, entitlement quantities, accrual practice, shift patterns, holiday list for each location and your current attendance method. If a biometric or punch device is installed, we also need its details and the access to assess it.
No. We configure what you confirm and coordinate qualified professionals where a statutory question needs answering. GullyHR is not a legal practice and gives no legal opinion, so please take that position to your own advisers.
Ahead of a payroll cycle, after configuration has been tested on a sample period. After that first cycle we review whether entitlements, cut-off and approval routes held up in practice.
Close the Month on a Date, Not in an Argument
Configure your rules, shifts and approvals once, and let attendance and leave reach payroll already closed.
Prefer to talk first? Call +91 80958 58589 or write to hello@gullyhr.com.
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