Payroll Processed Each Cycle, Released Only on Your Approval
Payroll outsourcing means we run your payroll processing each cycle. We collect inputs against a published calendar, compute salaries from the inputs you have approved, check the variances, send the register to you for approval, then issue payslips and answer employee queries. Statutory deductions and filings are handled with qualified professionals where included in the scope, and payment release stays with you.
Payroll Outsourcing Services in brief
Payroll outsourcing means a service provider runs your payroll processing each cycle: collecting inputs, computing salaries, checking the result, issuing payslips and answering employee queries. At GullyHR, salaries are computed only from inputs you have approved, the register comes to you for approval before release, and statutory deductions and filings are handled with qualified professionals where included in the scope.
- GullyHR is an HR consulting, HR services, training and software company based in Bengaluru, working with Indian startups and small and medium businesses.
- GullyHR provides payroll outsourcing as a service: input collection against a calendar, salary computation, review and variance checks, payslips, employee query handling, reports and full and final settlement inputs.
- Statutory deductions and filings are handled with qualified professionals where they are included in the scope. Which items are included is agreed in writing for each engagement.
- The payroll register is approved by you before release. Payment release and bank authorisation stay with you unless something different is agreed in writing.
- It is different from payroll process management, where we fix the input process and you keep the processing, and from the GullyHR payroll input module, which prepares inputs but does not compute pay.
The starting point
Is Payroll Still Running on One Person and One Spreadsheet?
Payroll needs the same steps done correctly every cycle: inputs gathered, salaries computed, the result checked, payslips issued and questions answered. In many growing businesses all of it sits with one person who also has another job, and the cycle holds only as long as that person is available.
We take the payroll processing off your desk and send the register to you for approval before anything is released.
You may be experiencing:
- One person computing payroll in a spreadsheet that nobody else can follow.
- Salary day depending on whether that person is on leave or unwell.
- Attendance, leave and claims arriving after the date payroll needed them.
- A register approved without a summary of what changed since the last cycle.
- Corrections paid in the next cycle because a revision or an exit was missed.
- Payslips going out late, or in a format employees find hard to read.
- Questions about deductions landing with the founder or the finance head.
- Statutory deductions worked out by one person and filings handled by another, with nobody checking that the two agree.
- Full and final settlements waiting because nobody has put the inputs together.
- Salary data shared over email and messages with no control on who can see it.
What we can help with
Our Payroll Outsourcing Services
Payroll Calendar and Input Collection
A calendar published before each cycle with cut-offs for attendance, leave, claims, revisions, joiners and exits, and inputs collected in agreed formats from the people named against each.
Salary Computation
Salaries computed from the salary structure on record and the inputs you have approved for the cycle, including revisions, arrears, claims, incentives and deductions.
Review and Variance Checks
A variance summary that sets out what changed since the last cycle and why, with unexplained differences investigated before the register is sent to you.
Approval Before Release
The register and the variance summary go to the person you name. Nothing is released until it is approved, and payment release and bank authorisation stay with you unless agreed otherwise.
Payslips and Employee Queries
Payslips issued after approval on the agreed date, and employee questions answered through an agreed channel, each logged with the answer given.
Statutory Deductions and Filings
Where included in the scope, statutory deductions, contributions and the related filings handled with qualified professionals, with the items included confirmed in writing.
Full and Final Settlement Inputs
For each exit, the last working day, leave balance, notice, recoveries and clearances collected and checked, and the settlement inputs prepared for your approval.
Payroll Reports
The reports agreed at the start, such as payroll cost by department or location, headcount movement and open corrections, shared after each cycle in an agreed format.
The scope
What the Service Can Cover
These are the parts of the payroll cycle we can run for you. Each engagement takes the parts that apply to your business, and the scope is agreed with you in writing.
Payroll Calendar
Cut-offs for every input, the review date, your approval date and the payslip date, published before the cycle with an owner against each.
Input Collection
Attendance, leave, overtime, joiners, exits, revisions, claims, incentives and deductions collected in agreed formats and checked for approval.
Salary Master Updates
Changes to salary structures, components and employee payroll details made only against an approved request, with the effective date recorded.
Salary Computation
Computation of each employee's pay for the cycle from the approved inputs and the salary structure on record.
Variance Review
A comparison with the previous cycle, with each difference explained or investigated before the register goes for approval.
Register Approval
The register and the variance summary sent to your named approver, with requested corrections made and recorded before approval.
Payslip Release
Payslips issued after approval on the agreed date and through the agreed channel, showing earnings, deductions and the period.
Employee Query Handling
An agreed channel for payroll questions, answered from the cycle's records, with each query logged and corrections referred to you.
Statutory Deductions and Filings
Where included in the scope, statutory deductions, contributions and the related filings handled with qualified professionals.
Full and Final Settlement Inputs
Last working day, leave balance, notice, recoveries and clearances collected and checked for each exit, and prepared for your approval.
Payroll Reports
The reports agreed at the start, shared after each cycle in a consistent format so one cycle can be compared with the next.
Data Security and Access
Who can see payroll data, how it is sent, where it is stored and how long it is kept, agreed before the first cycle.
Working together
Ways to Work With Us
Monthly Payroll Processing
Payroll processed each cycle for one entity, from input collection to payslips, queries and reports.
Transition From Your Current Arrangement
Moving payroll from a spreadsheet, an in-house team or another provider, with the salary structure and employee master taken over and checked before the first live cycle.
Several Entities or Locations
Payroll for more than one entity, location or employee category, with one calendar and one set of input formats adapted where needed.
Alongside Payroll Process Management
Where inputs are the real problem, the input process is fixed first through our payroll process management service, and processing is taken over once inputs arrive on time.
Scope is agreed in writing before the first cycle: the entities, locations, employee categories, pay cycles, salary components, reports and the statutory items included. Payment release and bank authorisation stay with you unless agreed otherwise in writing.
The deliverables
What You Receive
Depending on the scope of your engagement, deliverables can include:
- A payroll calendar with cut-offs, review and approval dates, and an owner against each.
- Agreed input formats for attendance, leave, revisions, joiners, exits, claims, incentives and deductions.
- A computed payroll register for each cycle, built from approved inputs.
- A variance summary for each cycle showing what changed since the previous cycle and why.
- Payslips issued after approval, on the agreed date and through the agreed channel.
- The approved output in the format your finance team needs to release payment.
- An employee query log with the answer given and any correction agreed.
- Full and final settlement inputs for each exit, prepared for your approval.
- A written note of the statutory items included in the scope and who handles each.
- The agreed monthly payroll reports, and a correction log carried into the next cycle's checks.
Step by step
How We Work
Agree the Scope
We confirm the entities, locations, employee categories, pay cycles, salary components, reports and the statutory items included, and write down approval rights, payment release and data access before the first cycle.
Set Up the Payroll
We take over the salary structure, components and employee master from your current records, check them with you, agree the input formats and publish the payroll calendar.
Collect and Check Inputs
Inputs are collected against the calendar. Anything missing or unapproved goes back to the named owner before computation, not after.
Compute, Review and Send for Approval
Salaries are computed from the approved inputs, a variance summary is prepared, and the register goes to your named approver. Nothing is released until it is approved.
Issue, Answer and Report
After approval we issue payslips, share the agreed output with your finance team, answer employee queries, send the agreed reports and review the cycle with you.
The difference
What an Outsourced Cycle Gives You
Payroll run by us, under a written scope, helps you:
We do not promise outcomes. We record a baseline before work starts, covering how many inputs arrive after cut-off, how many corrections follow each run and how many payroll queries employees raise, and report against it, so you can see what changed and what did not.
- Receive payroll inputs against a published calendar, with a named owner for each.
- Approve the register against a variance summary instead of a total alone.
- See a reason recorded against each change in the register.
- Give employees payslips on an agreed date and a named route for their questions.
- Keep payroll running when a single person in your team is away.
- Give statutory items in the scope a named handler working with qualified professionals.
- Settle exits from one checked set of inputs instead of a thread between departments.
- Keep payment authorisation with you while the processing work moves off your desk.
Find your fit
Who This Service Is For
Businesses Relying on One Person
Companies where payroll sits with one person and one spreadsheet, and salary day depends on that person being available.
Founders and Finance Heads
Owners and finance leads who are still computing or checking payroll themselves alongside their main work.
Multi-Location and Shift Operations
Businesses whose sites, shifts or employee categories send inputs to payroll by different routes.
Businesses Changing Provider
Companies moving from an in-house arrangement or another provider, who want the register approved before every release.
Owners Who Approve Payroll
Owners who want to see what changed in the register, and why, before they approve it.
Finance Teams Keeping Payment In-House
Teams who want the processing handled outside their workload while bank authorisation stays with them.
Good to know
Outsourcing, Process Work or Software
Payroll outsourcing
We run the processing each cycle: inputs, computation, review, payslips, queries and reports, with the register approved by you. Statutory items are handled with qualified professionals where included in the scope.
Payroll process management
We fix the input process: the calendar, the formats, the approval routes and the review checklist. Processing stays with your team, your accountant or your provider.
Payroll input management software
A GullyHR software module that assembles approved inputs into one pack for each cycle. It prepares inputs and does not compute pay.
Taking more than one
The three can be taken separately or together. Where inputs are the main problem, fixing the process first often makes the outsourced cycle simpler to run.
Good to know
Scope and Service Boundaries
Each engagement defines
The entities, locations, employee categories, pay cycles, salary components, reports, query channel, data access and the statutory items included.
Stays with you
- Approval of inputs and of the payroll register.
- Salary decisions, revisions and the terms of employment.
- Payment release and bank authorisation, unless agreed otherwise in writing.
- Decisions on corrections and on employee matters that need management judgement.
Not assumed, and covered only where agreed in writing
- Statutory deductions, contributions and filings not listed in the scope.
- Tax advice and legal opinions.
- Recalculation of past payroll cycles.
- Financial or statutory audits.
- Software licences, procurement or integration.
Payroll results depend on the inputs received and on decisions made during the cycle. The service does not guarantee the absence of errors, and statutory matters are handled with qualified professionals.
Good to know
Timeline and How to Prepare
Timeline
The start date depends on the number of employees, entities and locations, the state of your current records and where you are in your pay cycle. We confirm the plan for the first cycle after agreeing the scope.
Useful inputs
- Salary structure and component definitions.
- The employee master with payroll details.
- Recent payroll registers and payslip formats.
- Current input formats and approval routes.
- The people who submit and approve inputs.
- Details of statutory work handled today and by whom.
- Details of any payroll software or provider you use now.
Records can be shared in agreed samples first, and the full data only once the engagement and access terms are in place.
Good to know
Payroll Data Security and Access
Handled by agreement
Payroll data includes salaries, bank details and personal information. Before the first cycle we agree the data required, who may access it on each side, how it is sent, where it is stored, the confidentiality terms and how long records are kept.
Access limited to the work
Access is limited to the people processing your payroll and the approvers you name. We discuss with you how records are returned or removed when the engagement ends.
Good to know
Measures We Report On
Inputs and approvals
- On-time inputs: whether inputs arrive by the agreed cut-off.
- Inputs returned: how many come back to the owner as missing or unapproved.
- Approval timing: whether the register is approved on the agreed date.
Definitions and reporting periods are agreed at the start so cycles can be compared consistently.
The cycle itself
- Corrections after the run: how often and for what reason.
- Payslip timing: whether payslips are issued on the agreed date.
- Employee queries: how many are raised and how long they take to answer.
- Recurring exceptions: which problems return and need a process change.
Good to know
Frequently asked questions
Payroll outsourcing means a service provider runs your payroll processing each cycle: collecting inputs, computing salaries, checking the result, issuing payslips and answering employee queries. At GullyHR the register comes to you for approval before anything is released.
Payroll process management fixes how inputs reach payroll: the calendar, the formats, the approvals and the checks. You, your accountant or your provider keep the processing. Payroll outsourcing is the processing itself, run by us. You can take either on its own, or fix the process first and outsource afterwards.
The payroll input module is software that assembles attendance, leave, claims, incentives, deductions and revisions into one input pack. It does not compute pay. Payroll outsourcing is a service in which our team computes the payroll, reviews it, issues payslips and answers queries.
You do. The register and a variance summary go to the person you name for approval. Corrections you ask for are made and recorded, and nothing is released until the register is approved.
Not by default. Payment release and bank authorisation stay with you unless something different is agreed in writing. After approval we share the output in the format your finance team needs to make the payment.
Where they are included in the scope, statutory deductions, contributions and the related filings are handled with qualified professionals. Which items apply to your business, and which are included, is confirmed in writing before the first cycle. Items outside the scope stay with your existing adviser.
No. Payroll depends on the inputs it receives and on decisions made during the cycle. We compute only from approved inputs, check variances and send the register for your approval, and every correction is recorded and fed into the next cycle's checks.
Queries come to an agreed channel and are answered by our team from the records of the cycle. Each query is logged with the answer given. A correction, or anything that needs a management decision, comes to you first.
For each exit we collect and check the settlement inputs: last working day, leave balance, notice, recoveries and clearances. The settlement inputs are prepared for your approval, and how the settlement is then paid follows the same approval and payment route as the regular cycle.
Before the first cycle we agree what data is shared, who can see it on your side and ours, how it is sent, where it is stored and how long it is kept. Access is limited to the people doing the work, and the arrangement is written into the engagement.
Yes. The salary structure, components and employee master are taken over from your current records and checked before the first live cycle. The transition is planned with you, and your current arrangement continues until the change is agreed.
Your salary structure and components, the employee master, recent payroll registers, current input formats, the names of the people who submit and approve inputs, and details of any statutory work handled today and by whom.
Pricing depends on the number of employees, entities and locations, the pay cycles, the salary components and the statutory items included in the scope. Share your requirements and we will send a tailored proposal.
Hand Over the Processing. Keep the Approval.
Have payroll computed from approved inputs, checked for variances and sent to you before release, with payment authorisation staying where it is today.
Prefer to talk first? Call +91 80958 58589 or write to hello@gullyhr.com.
Discuss Payroll Outsourcing
Tell us how payroll runs today and what you want to hand over.
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