Keep the Compliance Calendar Moving, Month After Month
Statutory compliance support is ongoing help with the employment-related registrations, registers, records, returns and renewals your business is expected to maintain. We keep the calendar, follow up with owners before each date, help your team keep records current, coordinate returns and renewals where included in the scope and report status every month. Statutory interpretation is provided by or reviewed with qualified professionals, and we do not certify compliance or guarantee outcomes.
Statutory Compliance Support in brief
Statutory compliance support is ongoing, month-to-month help with the employment-related registrations, registers, records, returns and renewals a business is expected to maintain. GullyHR keeps the calendar, follows up with owners, helps your team maintain records and reports status each month. Statutory interpretation is provided by or reviewed with qualified professionals, and GullyHR does not certify compliance or guarantee outcomes.
- GullyHR is an HR consulting, HR services, training and software company based in Bengaluru, working with Indian startups and small and medium businesses.
- GullyHR provides statutory compliance support as an ongoing service: applicability review with qualified professionals, a compliance calendar with owners, registers and records maintenance support, and monthly status reporting.
- Returns and renewals are coordinated where included in the scope, and contractor and vendor compliance checks are carried out where agreed.
- Statutory interpretation is provided by or reviewed with qualified professionals. GullyHR does not certify compliance or guarantee outcomes.
- It is different from the HR compliance framework service, which designs the register, ownership and calendar as a project, and from HR policies and governance, which writes your policies.
The starting point
Is Your Compliance List Kept Up, or Only Kept?
Most businesses can find a compliance list somewhere. The difficulty is keeping it current every month: following up before each date, keeping registers up to date, filing the evidence and noticing when a rule change affects an item. That work sits on top of everyone's day job, so it slips.
We keep the calendar moving, follow up with owners and show you the status every month, with interpretation reviewed by qualified professionals.
You may be experiencing:
- A compliance calendar drawn up once and not looked at since.
- Registers written up in a rush when somebody asks for them.
- A renewal noticed after its date because it lived in one person's phone.
- Returns split between an accountant and a consultant, with no single list of what was done.
- Contractors and vendors sending records late, and invoices cleared anyway.
- A rule change nobody is sure affects the business.
- Days spent finding a record when an inspector, customer or lender asks for it.
- Different locations keeping records in different ways.
- Nobody able to say what falls due this month when one person is away.
- Leadership asking whether compliance is in order, with nobody able to show the status.
What we can help with
Our Statutory Compliance Support Services
Applicability Review
Which employment-related items apply to your business, reviewed with qualified professionals from your entity details, registrations, locations and employee categories, and confirmed with you.
Compliance Calendar With Owners
Each applicable registration, register, return and renewal on one calendar, with its date, the inputs it needs and a named owner on your side.
Follow-up Before Each Date
Reminders and follow-up with each owner ahead of the date, with items at risk raised with you early rather than reported once they are late.
Registers and Records Support
Support to your team in keeping the applicable registers and records current from HR and payroll data, kept in an agreed structure.
Returns and Renewals Coordination
Where included in the scope, returns and renewals coordinated with qualified professionals, with inputs gathered and the evidence filed against each item.
Contractor and Vendor Checks
Where agreed, the records your contractors and manpower vendors submit checked against an agreed checklist, with gaps reported before invoices are cleared.
Rule-Change Updates
Changes relevant to the items on your calendar reviewed with qualified professionals, and the calendar, owners and records updated where the change affects you.
Monthly Status Reporting
A monthly report showing what fell due, what was completed, what is open or overdue, what is waiting for an input and what has been referred.
The scope
What the Service Can Cover
These are the parts of ongoing compliance we can support. Each engagement takes the parts that apply to your business, and the scope is agreed with you in writing.
Applicability Review
A review with qualified professionals of which items apply, worked from your entity type, registrations, locations, employee categories and activities.
Compliance Calendar
Monthly, periodic and renewal items on one calendar, with dates, inputs and a named owner for each.
Owner Follow-up
Reminders ahead of each date and follow-up with the owner until the item is closed or referred to you.
Registers Maintenance Support
Support to your team in keeping the applicable registers current from HR, attendance and payroll data.
Records and Evidence Filing
Returns, acknowledgements, licences and supporting records kept in an agreed structure and filed against the item they relate to.
Returns Coordination
Where included in the scope, inputs gathered for returns and the filing coordinated with qualified professionals.
Renewals Tracking
Registrations and licences with renewal dates tracked, and renewals coordinated with qualified professionals where included in the scope.
Records for Inspection
Registers and records kept in order and indexed, so they can be found and shown when an inspector, customer or lender asks.
Contractor and Vendor Records
Where agreed, records submitted by contractors and manpower vendors checked against an agreed checklist, with gaps reported.
Rule-Change Review
Relevant changes reviewed with qualified professionals and reflected in the calendar, owners and records where they affect you.
Location and Entity Coverage
Items adapted for each location, state or entity in scope, shown on one calendar view.
Monthly Status Reporting
Items due, completed, open, overdue, waiting for input and referred, with an owner and next step for each open item.
Working together
Ways to Work With Us
Ongoing Monthly Support
Calendar, follow-up, records support and a monthly status report for one entity.
Several Entities or Locations
Support across more than one entity, location or state, with one calendar view and items adapted to each location.
With Contractor and Vendor Checks
Monthly support that also checks the records your contractors and manpower vendors submit, against an agreed checklist.
After a Compliance Framework Project
Where the framework has been designed through our HR compliance framework service, this support keeps the register, calendar and evidence trail running.
Scope is agreed in writing before work begins: the entities, locations, employee categories, the items tracked, the returns and renewals coordinated and whether contractor checks are included. GullyHR does not certify compliance or guarantee outcomes.
The deliverables
What You Receive
Depending on the scope of your engagement, deliverables can include:
- An applicability note prepared with qualified professionals and confirmed with you.
- A compliance calendar with each item's date, owner and required inputs.
- A register and records index showing what is maintained, where it is kept and who updates it.
- A tracker of returns and renewals included in the scope, with the evidence filed against each.
- A contractor and vendor record checklist and monthly gap report, where agreed.
- A rule-change log noting the changes reviewed and what was updated as a result.
- A monthly status report covering items due, completed, open, overdue and referred.
- An open-items list for leadership, with owners and the next step for each.
- A list of points referred to qualified professionals and the answers recorded.
- A location and entity view of the calendar, where more than one is in scope.
Step by step
How We Work
Agree the Scope
We confirm the entities, locations, employee categories, the items to be tracked, the returns and renewals coordinated, whether contractor checks are included and which qualified professionals handle which items.
Review Applicability
With qualified professionals, we review which items apply from your entity details, registrations, locations and employee categories. You confirm the result before it goes on the calendar.
Set Up the Calendar and Records
We build the calendar with owners and inputs, take stock of the registers and records that exist today, and agree where records and evidence will be kept.
Run the Month
We follow up with owners ahead of each date, support your team with registers and records, coordinate returns and renewals in scope, check contractor records where agreed and review relevant rule changes.
Report and Review
A monthly status report goes to the people you name. Open and overdue items are reviewed with you, and points needing interpretation are referred to a qualified professional.
The difference
What Ongoing Support Gives You
Compliance support run every month, under a written scope, helps you:
We do not promise outcomes. We record a baseline before work starts, covering which items have an owner and a date, which are overdue or waiting for information, and which records can be produced today, and report against it, so you can see what changed and what did not.
- Give each applicable item a date and a named owner, reviewed every month.
- Hear about items at risk before their date rather than after it.
- Keep registers and records current through the month instead of writing them up on request.
- Find and show a record when an inspector, customer or lender asks for it.
- Hold evidence against each return and renewal in scope.
- Know contractor and vendor gaps before invoices are cleared, where this is agreed.
- See which rule changes were reviewed and what changed as a result.
- Give leadership a monthly status they can read instead of an assurance nobody can check.
Find your fit
Who This Service Is For
Businesses With a Calendar Nobody Keeps
Companies whose compliance list was built once and has not been kept up since.
Owners With Split Responsibility
Businesses whose registrations, returns and records are divided between an accountant, a consultant and an internal HR person.
Multi-Location and Multi-State Businesses
Companies with sites, branches or employees in more than one location or state, where records are kept differently at each.
Companies Using Contractors
Businesses that engage manpower, housekeeping, security or other contractors on their premises and need their records checked.
Businesses After a Framework Project
Companies that have a compliance framework in place and want help running it month after month.
Leadership Teams
Founders and directors who want a monthly compliance status they can read and question.
Good to know
Support, Framework or Policies
Statutory compliance support
Ongoing, month-to-month work: the calendar kept current, owners followed up, records maintained with your team, returns and renewals coordinated where in scope, and a monthly status report.
HR compliance framework
A project that designs the structure: the obligation register, the ownership matrix, the calendar and the evidence trail. It ends with a roadmap your team can run, with or without our ongoing support.
HR policies and governance
Writing your employment policies, the handbook and the route for approving and reviewing them. Policy drafting is not part of compliance support.
Taking more than one
The three can be taken separately or together. Where there is no compliance list at all, designing the framework first gives the monthly support something to run.
Good to know
Scope and Service Boundaries
Each engagement defines
The entities, locations, employee categories, the items tracked, the returns and renewals coordinated, whether contractor checks are included, the qualified professionals on each item and the reporting format.
Stays with you
- Approval of submissions and records that need your signature.
- Statutory payments and their authorisation.
- Decisions taken on professional advice.
- Decisions on contractor invoices and contract action.
Not provided, or covered only where agreed in writing
- Certification of compliance.
- Legal advice and legal opinions.
- Representation before an authority.
- Returns and renewals not listed in the scope.
- Drafting of HR policies and the handbook.
Statutory interpretation is provided by or reviewed with qualified professionals. GullyHR does not certify compliance or guarantee outcomes.
Good to know
Timeline and How to Prepare
Timeline
The start depends on the number of entities and locations, the records that exist today and how quickly applicability can be confirmed. We confirm the plan after agreeing the scope.
Useful inputs
- Entity details, registrations and licences.
- Locations and employee categories.
- Recent returns, acknowledgements and registers.
- Any existing compliance calendar or tracker.
- A list of contractors and vendors on your premises.
- The people and advisers who handle compliance today.
Incomplete records are a useful starting point. A missing record is noted as an open item rather than treated as a reason to wait.
Good to know
Confidentiality and Records
Handled by agreement
Compliance records include employee personal data and business information. Before work begins we agree what is shared, who may access it, how it is sent and stored, the confidentiality terms and how long records are kept.
Your records stay yours
Records and evidence are kept in the structure agreed with you, and we discuss how they are handed back when the engagement ends.
Good to know
Measures We Report On
The calendar
- Items with an owner and a date: how much of the calendar is assigned.
- Items closed on time: how many were completed by their date with evidence filed.
- Overdue items: what is past its date and why.
Definitions and reporting periods are agreed at the start so months can be compared consistently.
Records and follow-up
- Items waiting for input: where an owner or a vendor has not supplied what is needed.
- Records that can be produced: how many registers and records are current and indexed.
- Contractor gaps: open gaps in vendor records, where checks are agreed.
- Referred points: items referred to qualified professionals and whether an answer has been recorded.
Good to know
Frequently asked questions
It is ongoing, month-to-month help with the employment-related registrations, registers, records, returns and renewals a business is expected to maintain. GullyHR keeps the calendar, follows up with owners, helps maintain records and reports status each month.
The HR compliance framework service designs the structure as a project: the obligation register, the ownership, the calendar and the evidence trail. Statutory compliance support runs that structure month after month. You can take either on its own, or design the framework first and then take support.
HR policies and governance writes your employment policies, the handbook and the route for approving and reviewing them. Compliance support tracks the registrations, registers, records, returns and renewals. Where a policy gap affects a compliance item, we note it for you to take up separately.
No. GullyHR does not certify compliance or guarantee outcomes. We report the status of each item against the evidence we see, and points that need interpretation are referred to qualified professionals.
Applicability is reviewed with qualified professionals, working from your entity details, registrations, locations and employee categories. You confirm the result before it goes on the calendar, and it is reviewed again when your business or the rules change.
Where they are included in the scope, returns and renewals are coordinated with qualified professionals, and the evidence is filed against each item. The items included are listed in writing. Items outside the scope stay with your existing adviser, and the calendar still shows them.
Representation is not assumed and is a matter for a qualified professional. What the service does is keep registers, returns and records in an agreed structure, so they can be found and shown when asked.
Where agreed. We check the records your contractors and vendors submit against an agreed checklist and report gaps before invoices are cleared. Decisions on invoices and on contract action stay with you.
Changes relevant to the items on your calendar are reviewed with qualified professionals. Where a change affects you, the calendar, owners and records are updated, and the change is noted in the monthly report.
What fell due, what was completed with evidence, what is open or overdue, what is waiting for an input from your side and what has been referred to a qualified professional, with the owner and next step for each open item.
Yes. Many items stay with them. The calendar shows who handles each item, so their work is visible to you and the follow-up does not depend on one person remembering it.
Your entity details, registrations and licences, the locations and employee categories, recent returns and registers, any existing compliance calendar, a list of contractors and vendors on your premises, and the names of the people and advisers who handle compliance today.
Pricing depends on the number of entities and locations, the employee categories, the items tracked, the returns and renewals included in the scope and whether contractor checks are added. Share your requirements and we will send a tailored proposal.
Know What Is Due, Who Owns It and Where It Stands
Keep each applicable item on a calendar with a named owner, keep records current through the month, and see the status every month, with interpretation reviewed by qualified professionals.
Prefer to talk first? Call +91 80958 58589 or write to hello@gullyhr.com.
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