Contract Staffing, With Every Responsibility Written Down
Contract staffing puts people to work at your business for an agreed period or assignment. We take the requirement in writing, source and screen candidates for your approval, deploy and onboard them, and coordinate attendance and timesheets with your site. The arrangement and the responsibilities on each side are set out in the agreement and reviewed by qualified professionals.
Contract Staffing Services in brief
Contract staffing is an arrangement in which a staffing provider sources people and deploys them to work at your business for an agreed period or assignment. GullyHR provides it alongside talent acquisition and payroll outsourcing. Who employs the deployed staff, who handles payroll and statutory matters, and what each side is responsible for are set out in the agreement and reviewed by qualified professionals.
- GullyHR is an HR consulting, HR services, training and software company based in Bengaluru, working with Indian startups and small and medium businesses.
- GullyHR provides contract staffing alongside talent acquisition, IT and specialised recruitment, recruitment process outsourcing, executive search, background verification, payroll outsourcing, outsourced HR management and compliance support.
- The service can cover requirement intake, sourcing and deployment, onboarding of deployed staff, attendance and timesheet coordination with your site, payroll and statutory handling where agreed, replacement and exit coordination, and reporting.
- The arrangement, the responsibilities of GullyHR and of your business, and the statutory treatment of deployed staff are set out in the agreement and reviewed by qualified professionals.
- Candidates are put forward for your approval, so the decision on who is deployed to your site stays with you. Roles, numbers, locations and periods are agreed per engagement.
The starting point
Need People on Site for a Defined Period?
Contract staff are usually needed at short notice and for work that cannot wait. The pressure then falls on the site manager, who finds the people, collects their papers, tracks their hours and answers their questions about pay, on top of running the work.
We take on the sourcing, deployment and coordination work under a written agreement, and you keep the decision on who works at your site.
You may be experiencing:
- A project or a busy period that needs more people than your permanent team, and only for a while.
- Managers spending more time finding temporary staff than running the work.
- Contract workers arriving from several sources, each with a different joining process.
- Attendance at the site and the hours used for pay recorded in two different places.
- No clear line between what your business handles and what the provider handles.
- A deployed person leaving at short notice, with the search starting again from nothing.
- Questions about late or incorrect pay landing on your site supervisor.
- No single view of how many contract staff are working, where and until when.
- A new site or shift that needs people before permanent hiring can be completed.
- Responsibilities for contract staff that were agreed in conversation and never written down.
What we can help with
Our Contract Staffing Services
Requirement Intake
The roles, number of people, site, working pattern, period and skills that matter, written into a requirement your site contact confirms before sourcing starts.
Sourcing and Screening
Candidates sourced through the channels agreed for the role and screened against the requirement, then put forward for your approval.
Deployment
A plan for each joining: the date, the reporting point at your site, the documents collected and the person who receives the new joiner.
Onboarding of Deployed Staff
Document collection, an introduction to the assignment and the site, and clear information on attendance, timesheets and whom to contact.
Attendance and Timesheet Coordination
A routine agreed with your site, so hours worked are confirmed by your contact and corrected before they are used for pay or billing.
Payroll and Statutory Handling, Where Agreed
Where the agreement includes it, pay and statutory handling for deployed staff, carried out with qualified professionals under the agreed arrangement.
Replacement and Exit Coordination
Coordination of exits, assignment ends and replacements as set out in the agreement, with your site contact kept informed.
Reporting
Headcount by site and role, assignment dates, attendance confirmation, open requirements and exits, in an agreed format and at agreed intervals.
The scope
What the Service Can Cover
These are the parts of a contract staffing arrangement we can support. Each engagement takes the parts that apply to your requirement, and the scope is agreed with you in writing.
Requirement Intake
Roles, numbers, site, working pattern, period, skills and the site contact who confirms attendance.
Sourcing
The channels agreed for the role, with responsibilities named and candidate interest recorded in one tracker.
Screening
Review of each candidate against the written requirement, with brief notes kept for those put forward.
Client Approval
Candidates presented to you in an agreed format, with the decision on who is deployed left with you.
Deployment Planning
Joining dates, reporting points and the person at your site who receives each new joiner.
Onboarding of Deployed Staff
Document collection and an introduction to the assignment, the site, the attendance routine and the contacts for questions.
Attendance and Timesheets
A routine for recording and confirming attendance and hours with your site, with corrections agreed before use.
Payroll for Deployed Staff
Pay processing from confirmed timesheets, where the agreement includes it.
Statutory Handling
Statutory matters for deployed staff, handled with qualified professionals according to the arrangement in the agreement, where included.
Replacement Coordination
Coordination when a deployed person needs to be replaced, as set out in the agreement.
Exit and Assignment End
Coordination of resignations, assignment ends and the handover of work and records with your site.
Reporting
A regular report on headcount, assignments, attendance confirmation, open requirements, replacements and exits.
Working together
Ways to Work With Us
Project or Assignment Staffing
People deployed for a defined project, contract or assignment, with the roles and the period written into the agreement.
Peak or Seasonal Staffing
Additional people for a busy period, planned with your site so that deployment, onboarding and exits are organised together.
Ongoing Contract Staffing
Contract staff deployed as requirements arise over a period, with a regular report on headcount, assignments and open requirements.
Alongside Talent Acquisition
Contract staff for an immediate need while permanent roles are filled through our talent acquisition service, each scoped separately.
The arrangement, who employs the deployed staff, whether payroll and statutory handling are included and the responsibilities of each side are set out in the agreement before deployment, and reviewed by qualified professionals.
The deliverables
What You Receive
Depending on the scope of your engagement, deliverables can include:
- A written statement of the arrangement and the responsibilities of each side, reviewed by qualified professionals.
- A written requirement for each role, confirmed by your site contact.
- A candidate tracker showing each candidate, the stage reached and your decision.
- A deployment plan for each person, with the joining date, the reporting point and the documents collected.
- An onboarding checklist and information note for deployed staff.
- An attendance and timesheet routine agreed with your site, with a record of each confirmation.
- Pay and statutory records for deployed staff, where payroll is included in the agreement.
- An exit and replacement log for the engagement.
- A periodic report on headcount, assignments, attendance confirmation and open requirements.
- A handover note at the end of a project or assignment, covering the people deployed and the records shared.
Step by step
How We Work
Agree the Arrangement
We set out in the agreement who employs the deployed staff, whether payroll and statutory handling are included and what each side handles, and the arrangement is reviewed by qualified professionals.
Take the Requirement
We record the roles, numbers, site, working pattern, period and skills for each requirement, and your site contact confirms it in writing.
Source, Screen and Put Forward
Candidates are sourced through the agreed channels and screened against the requirement. You decide who is deployed.
Deploy and Onboard
We plan each joining, collect the agreed documents, brief the deployed person and confirm the first day with your site.
Coordinate, Report and Close
We run the agreed timesheet routine, handle pay where agreed, coordinate replacements and exits as set out in the agreement, and report in the agreed format.
The difference
What a Written Staffing Arrangement Gives You
A contract staffing engagement run under a written agreement helps you:
We do not promise outcomes. We record a baseline before work starts, covering how contract staff are sourced, recorded and paid today and where hours or questions currently go astray, and report against it, so you can see what changed and what did not.
- Start every requirement from a written brief your site contact has confirmed.
- Keep the decision on who is deployed to your site with you.
- Bring deployed staff in through one onboarding route, with their documents collected once.
- Use the same record for the attendance confirmed at the site and the hours used for pay.
- Know which responsibilities sit with GullyHR and which sit with your business, because both are written down.
- Give exits and replacements a named coordinator, so a gap is reported to you early.
- See how many contract staff are working, at which site and until when, in one report.
- Take questions about pay and attendance off your site supervisor's desk.
Find your fit
Who This Service Is For
Businesses With Project or Seasonal Work
Companies whose work needs more people for a defined period than the permanent team can cover.
Businesses Opening a Site or Shift
Companies that need people deployed while permanent hiring for the new location or shift is planned.
Businesses Using Several Staffing Sources
Companies that want one requirement format, one onboarding route and one report for contract staff.
Businesses With a Small HR Team
Companies whose HR team cannot run sourcing, timesheets and pay for contract staff alongside everything else.
Site and Operations Managers
Managers who want attendance confirmed in one routine and questions about pay handled by someone else.
Businesses That Want It in Writing
Companies that want the responsibilities for contract staff written down and reviewed before anyone is deployed.
Good to know
Scope and Service Boundaries
Each engagement defines
The roles, numbers, sites, working patterns, periods, the steps included, whether payroll and statutory handling are part of the service, and the reporting format.
Set out in the agreement
- Who employs the deployed staff.
- The responsibilities of GullyHR and of your business.
- Whether payroll and statutory handling are included, and how.
- How replacements, exits and assignment ends are handled.
- The commercial terms.
Stays with you
- The decision on who is deployed to your site.
- Confirmation of attendance and hours worked.
- Site access, the reporting point and any site induction.
- The responsibilities set out as yours in the agreement.
Agreed separately, and covered only where agreed in writing
- Background verification of deployed staff.
- Talent acquisition for permanent roles.
- Payroll outsourcing for your own employees.
- Legal advice on the arrangement, which is obtained from qualified professionals.
- Software licences, procurement or integration.
Deployment depends on the requirement, the location, the availability of suitable people and the speed of approvals. The engagement does not promise a number of people or a deployment date.
Good to know
The Arrangement and Its Statutory Treatment
Written before anyone is deployed
A contract staffing arrangement involves your business, GullyHR and the people deployed. Before deployment we set out in the agreement how the arrangement works and what each side is responsible for, so questions about pay, attendance and exits have an owner from the first day.
Reviewed by qualified professionals
The employment relationship and the statutory treatment of deployed staff are reviewed with qualified professionals for your business, your locations and the arrangement chosen. This page does not set out what any law requires.
Points settled in the agreement
- Who the employer of the deployed staff is.
- Which side handles each statutory responsibility.
- How attendance, hours and leave are recorded and confirmed.
- How pay is processed and paid, where included.
- How replacements, exits and the end of an assignment are handled.
- What records each side keeps and shares.
Good to know
Timeline and How to Prepare
Timeline
The schedule depends on the roles, the numbers, the locations, the period and how quickly the arrangement is agreed and candidates are approved. We confirm the plan after the scoping discussion.
Useful inputs
- The roles and the number of people needed.
- The site, the working pattern or shift, and the period.
- The skills, experience or documents each role needs.
- A named site contact for approvals and attendance.
- Your current attendance or timesheet format, if you have one.
- Any existing arrangements with other staffing providers.
If these are not ready, we can start with a discussion and write the requirement with your site manager.
Good to know
Confidentiality and Personal Information
Handled by agreement
Contract staffing involves personal information about candidates and deployed staff, and operational information about your sites. Before work begins we agree what is shared, who can see it, how it is stored and the confidentiality terms.
Used for the agreed engagement
Information about deployed staff is used for the engagement it was collected for. We discuss with you how records are kept, shared or returned when an assignment or the engagement ends.
Good to know
Measures We Report On
Measures we agree with you
- Requirement status: open, in progress and completed requirements by site and role.
- Time to deployment: from a confirmed requirement to the first working day.
- Attendance confirmation: how often timesheets are confirmed by the site on schedule.
- Corrections: timesheet or pay corrections after confirmation, where payroll is included.
Definitions and reporting periods are agreed at the start so results can be compared consistently.
Measures that follow deployment
- Early exits: deployed staff who leave before the assignment ends, and the reason given.
- Replacements: how often a replacement is needed and where in the assignment it happens.
- Open questions: pay and attendance queries raised by deployed staff, and how long they stay open.
Good to know
Frequently asked questions
Contract staffing is an arrangement in which a staffing provider sources people and deploys them to work at your business for an agreed period or assignment. At GullyHR it covers requirement intake, sourcing, deployment, onboarding, attendance and timesheet coordination, payroll where agreed, replacement and exit coordination, and reporting.
That depends on the arrangement, and it is set out in the agreement before anyone is deployed. The employment relationship, the responsibilities of each side and the statutory treatment are reviewed by qualified professionals for your situation. We do not assume one model for every engagement.
Talent acquisition finds candidates for permanent roles that you hire into your business. Contract staffing deploys people to work at your business for an agreed period or assignment, under the arrangement set out in the agreement. The two are scoped separately, and some businesses use both.
The roles, numbers, sites and periods are agreed at the start of each engagement and written into the scope. Share the roles, the locations and the period you have in mind, and we confirm in writing whether we can support them.
Yes. We screen candidates against the written requirement and put forward those who match. The decision on who is deployed stays with you.
Through a routine agreed with your site at the start. Timesheets are collected in the agreed format and confirmed by your site contact, and corrections are agreed with the site before the hours are used for pay or billing.
Where it is agreed, yes. Payroll and statutory handling for deployed staff are carried out with qualified professionals. What is included, and which side handles each responsibility, is set out in the agreement.
We coordinate the exit and the next steps as set out in the agreement, and keep your site contact informed. The arrangements for replacements and exits are agreed before deployment begins.
Background verification is a separate GullyHR service. If you want checks on deployed staff, raise it when the scope is discussed, and we set out in writing what is covered.
Pricing depends on the roles, the number of people, the locations, the period of the assignment and whether payroll and statutory handling are included. Share your requirements and we will send a tailored proposal.
No. Deployment depends on the requirement, the location, the availability of suitable people and how quickly candidates are approved. We agree the plan with you, report on progress and tell you early if a date is at risk.
Before work begins we agree what information is shared, who can see it, how it is stored and the confidentiality terms. Personal information about deployed staff is used for the agreed engagement and not for anything else.
The roles and numbers you need, the site and working pattern, the period, any skills or documents the role needs, and a named site contact who can approve candidates and confirm attendance.
Staff the Site. Write Down Who Does What.
Give every contract requirement a written brief, one onboarding route, one attendance record and an agreement that says which side handles each responsibility.
Prefer to talk first? Call +91 80958 58589 or write to hello@gullyhr.com.
Discuss a Staffing Requirement
Tell us which roles you need on contract, where and for how long.
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