Fleet Workshop Mechanic job description
A Fleet Workshop Mechanic services and repairs trucks, vans and light vehicles in a transport company's own workshop. The role keeps vehicles roadworthy and cuts breakdowns on the route.
Why the role exists
A logistics company earns only when its vehicles run. The Fleet Workshop Mechanic carries out scheduled service and repairs so trucks and vans stay on the road. In an Indian fleet the mechanic reports to the workshop or fleet manager and works with drivers, the stores keeper and outside garages.
What the person does
- Carry out scheduled services on trucks and vans, including oil, filters, greasing and brake checks.
- Diagnose faults reported by drivers, such as engine noise, clutch wear, air leaks and electrical failures.
- Repair or replace brake parts, suspension, tyres, batteries and lights as per the job card.
- Fill job cards with faults found, parts used and hours spent, and hand them to the workshop supervisor.
- Request spare parts from stores and check old parts for reuse or warranty before discarding.
- Inspect vehicles before long trips and sign off only when they are fit to leave the yard.
- Attend roadside breakdown calls when the workshop sends a service van, and arrange towing when needed.
- Keep tools, pits, jacks and lifting equipment safe, and follow workshop safety practice around fuel and oil.
Skills and tools
- Diesel engine, gearbox, clutch and brake system repair on commercial vehicles
- Reading fault symptoms from driver reports and test runs
- Use of diagnostic scanners, torque tools and workshop equipment
- Basic vehicle electrical work including wiring and alternators
- Tyre fitting, balancing and rotation practice
- Job card writing and spare part tracking
- Safe use of pits, lifts and heavy jacks
- Understanding of preventive maintenance schedules for fleets
Education and experience
Preferred, never a bar: equivalent experience counts.
- Preferred ITI or diploma in automobile or mechanical trade, or equivalent experience in a commercial vehicle workshop.
- Preferred prior work on trucks, buses or light commercial vehicles, or equivalent experience.
- Preferred ability to read service manuals and fault codes in English or the local language.
- Any trade certificate or driving licence needed depends on the employer; confirm with your own adviser.
How the work is judged
- Share of scheduled services completed on time without vehicles waiting in the yard.
- Repeat breakdowns on vehicles recently repaired by the mechanic.
- Quality and completeness of job cards and parts records.
- Vehicle downtime from fault report to return to service.
- Safe workshop practice and care of tools and equipment.
Where the role can lead
- Move up to Senior Mechanic or Workshop Supervisor.
- Take on fleet maintenance planning or workshop manager responsibilities.
- Train further in diagnostics, electricals or electric vehicle servicing.
Interview questions to ask
Ask every candidate the same questions in the same order and score them against written anchors, so the decision rests on the work and not the impression.
- A loaded truck stops on the highway with a loss of power. How do you find the cause from the driver's description?
- Describe how you carry out a brake inspection on a heavy vehicle before a long trip.
- You find a worn part that is not on the job card. How do you decide what to do and who to tell?
- How do you check that a repair was really fixed before the vehicle leaves the yard?
- Tell us about a time you made a mistake in a repair. What did you do?
- How do you keep a record of parts used so the stores and accounts match?
Hiring tips for this role
- Run a practical trial on a real vehicle fault. Ask the candidate to explain the diagnosis step by step, not only to name the likely part.
- Check experience on your vehicle makes and types. A car garage mechanic may need time to adjust to heavy commercial vehicles and air brakes.
- Ask about safety habits in the workshop. Careless use of lifts, jacks and fuel causes injuries and costly vehicle damage.
- Match pay and shift expectations early. Skilled mechanics often leave for garages that offer more, so offer clear skill-based growth.
Questions about hiring a fleet workshop mechanic
A fleet mechanic looks after a fixed set of company vehicles with preventive schedules and job cards. A garage mechanic repairs different customers' vehicles. Fleet work needs more record-keeping and planning.
Many good mechanics learn on the job. A trade qualification helps, but practical skill on commercial vehicles matters more. Any formal requirement depends on the employer and should be confirmed with your own adviser.
Often yes, especially in smaller fleets. State it in the job description along with travel, overtime and safety arrangements so the person knows what to expect before accepting the offer.
GullyHR supports permanent hiring. We agree the job description with you, find and screen candidates with commercial vehicle workshop experience, and support you through the offer stage.
Hiring a fleet workshop mechanic?
GullyHR runs talent acquisition for permanent roles. We agree the job description with you, find and screen candidates against it, and support the offer through to joining. We recruit permanent employees. We do not supply contract or temporary staff.