Chauffeur job description
A Chauffeur drives company executives, guests or a family in a well-kept car with care and discretion. In a transport business, the role also covers trip logs, vehicle upkeep and punctual pickups.
Why the role exists
Senior leaders and visiting clients depend on a driver who is on time, safe and discreet. A Chauffeur in a logistics or fleet company drives a car for directors or guests across city, airport and intercity trips. The role reports to the admin head or fleet manager and works with the workshop and the executive's assistant.
What the person does
- Collect the executive on time from home, office or airport and follow the agreed route with sensible alternatives.
- Check the car each morning for fuel, tyres, lights, fluids and cleanliness before the first trip.
- Keep a daily trip log with start and end readings, fuel top-ups, tolls and parking charges.
- Clean the interior and exterior of the car and keep water, tissues and charging cables ready for passengers.
- Book service dates with the fleet workshop and tell the fleet manager about any noise, warning light or damage.
- Plan intercity and airport runs with the executive's assistant, including toll, rest stops and timing.
- Keep vehicle papers, insurance copies and permits ready in the car and track their renewal dates for the admin team.
- Stay discreet about passengers, their calls and company matters at all times.
Skills and tools
- Safe, smooth city and highway driving with automatic and manual cars
- Route knowledge and use of navigation apps with traffic updates
- Basic car checks, tyre care and awareness of warning lights
- Punctuality and calm handling of changing schedules
- Polite, professional manner with senior people and guests
- Trip log and expense keeping with receipts
- Courtesy at airports, hotels and office reception areas
- Discretion about conversations heard during trips
Education and experience
Preferred, never a bar: equivalent experience counts.
- Preferred school completion or equivalent experience as a private or corporate driver.
- Preferred valid driving licence for the vehicle type; the exact licence and papers needed depend on the employer, so confirm with your own adviser.
- Preferred prior work driving executives, guests or senior managers, or equivalent experience.
- Preferred working English or Hindi and local language skills for passenger communication.
How the work is judged
- Punctuality of pickups and drops against the schedule.
- Safe driving record with no avoidable incidents or violations.
- Condition and cleanliness of the car when inspected.
- Accuracy of trip logs, fuel entries and expense records.
- Feedback from the executive and guests on conduct and discretion.
Where the role can lead
- Move up to Senior Chauffeur or driver for a managing director or chairman.
- Take on transport coordinator or fleet supervisor responsibilities.
- Grow into admin or fleet operations roles with scheduling and vendor handling.
Interview questions to ask
Ask every candidate the same questions in the same order and score them against written anchors, so the decision rests on the work and not the impression.
- Your executive has a flight at six and you hit unexpected traffic at four-thirty. What do you do?
- Describe how you check the car before the first trip each day. What do you look for?
- A passenger asks you to speed up in heavy rain to make a meeting. How do you respond?
- You overhear a private business call during a trip. How do you handle what you heard?
- The car shows a warning light on the highway with a guest on board. What are your steps?
- How do you record fuel and toll charges so the accounts team can match them to receipts?
Hiring tips for this role
- Take a drive test with a senior person in the car. Smoothness, braking and lane discipline tell you more than a licence copy.
- Check references from earlier employers on punctuality and discretion. Trust matters as much as driving skill in this role.
- Verify the licence and identity documents directly, and ask your own adviser what else applies to your vehicles and your business.
- Write down expectations on working hours, overtime and waiting time. Unclear hours are the main reason chauffeurs leave.
Questions about hiring a chauffeur
A chauffeur is a trained, presentable-in-conduct driver for executives and guests, with attention to punctuality, courtesy and discretion. An ordinary driver may mainly move goods or staff between sites.
It depends on the vehicle type, the employer and the state. Confirm the licence, badge or permit needs with your own adviser, and verify documents with the issuing authority.
Most roles involve variable hours because of early flights and late meetings. State the usual hours, overtime handling and rest rules clearly in the offer so both sides know what to expect.
GullyHR supports permanent hiring. We agree the job description with you, find and screen candidates with executive driving experience, and support you through the offer stage.
Hiring a chauffeur?
GullyHR runs talent acquisition for permanent roles. We agree the job description with you, find and screen candidates against it, and support the offer through to joining. We recruit permanent employees. We do not supply contract or temporary staff.