Attendance, shift and leave process for Conveyor Belt Makers: crew load for project deadlines
A long belt for a mine shutdown has a fixed date and an installer waiting. The shift and leave process decides whether a small crew is stretched to breaking or planned for.
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Share your requirementsWhy attendance, shift and leave process matters in conveyor belt makers
Belt orders arrive as projects. A long belt has to be calendered, plied up, cured section by section and finished by a set date. The press crew, splice team and crane operators are few, and the project can need weeks of long shifts. Leave is approved case by case with no look at the project calendar, so two key people are away in the same fortnight, and the rest work excessive hours to catch up.
Good looks like a shared project calendar between sales, planning and production. Each project shows the weeks of heavy work, the crew needed and the key hands who cannot be away. Leave is planned around it. Overtime is spread and recorded, shift handovers on the calender are written, and a rest day is protected after the longest runs.
How to set it up
1. Build a project calendar with planning
List each belt project with delivery date, number of sections, press time and splice work. Mark the weeks where key hands are essential. Update it weekly.
2. Check leave against the calendar
Before approving leave, check whether the person is a key hand in the next four weeks. Ask for dates early and offer swaps. Keep a list of who has had leave and who has not.
3. Spread long shifts and record them
For crunch weeks, set a rota with limits on consecutive long shifts and protect a rest day. Record hours by person. Check employment terms with a qualified professional.
4. Write a calender and press handover
Compound batch, temperature, speed, section number and open issues, signed at change. The Conveyor Belt Makers overview describes the stages.
5. Review after each project
Compare planned crew load with actual. Note where the rota failed and who carried most. Use it for the next project and for the succession plan.
Check these first
Before changing anything, find out what is true today. Use your own records for a defined period and note gaps in the evidence. The review may take longer if records are incomplete or spread across teams.
- Lay the next three projects against the rota and mark any week with a key hand absent.
- Count consecutive long shifts worked by your press crew last month.
- Read the last calender handover and see whether it names compound, temperature and open issues.
- List who took leave around the last big project and who did not.
GullyHR can do this with you. Read how we approach attendance, shift and leave process in general, or share your requirements and we will tell you where to start.
Questions owners ask
Share the project calendar with supervisors and ask for leave dates early. Mark weeks where key hands are needed and offer alternatives. Most people accept limits if they know the reason and the dates in advance.
Set a limit on consecutive long shifts, protect a rest day and rotate who stays when possible. Watch for mistakes late in long runs, since fatigue shows there first.
Compound batch, temperature, speed, what is running and what is left, and any open issue. Both people sign. It saves compound and avoids the next shift repeating a problem.
We set up the interview and hiring process for conveyor belt makers
Every business interviews, but few have a written process that works the same way for every role and every interviewer. GullyHR designs yours, from the role brief to the offer, trains your managers to run it, and can run it for you on the roles you hand us.