Attendance, shift and leave process for Water infrastructure contractors: gangs along the route
A pipeline gang changes stretch every few weeks. An attendance record that moves with the gang, and records who worked where, supports pay, billing and a fair monsoon plan.
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Share your requirementsWhy attendance, shift and leave process matters in water infrastructure contractors
On a water project, the number of workers in the gang is stated by the gang leader, and the supervisor takes it on trust. Some days thirty come, some days twenty. The camp register is kept by someone else, and the billing clerk needs the quantity done by those people on that stretch. When the three disagree, the argument is about money.
Weather adds its own pattern. Rain stops work for days, festivals and harvest pull workers home, and a long dry stretch brings overtime. A workable process records people by name, links them to the stretch and day, notes stoppages and their reason, and makes rest, leave and monsoon decisions in advance, not in the moment.
How to set it up
1. Record by name, not by count
The supervisor lists each worker present with the gang name and stretch. If a gang leader brings extra hands, they are added by name, even if only for a day.
2. Link attendance to measurement
Quantities measured at the end of the week are matched with people present. The billing clerk and supervisor settle differences while memory is fresh.
3. Note stoppages and reasons
Rain, material delay, client hold and festival are marked on the day, so workers and managers can see why a day was lost. This helps later talks on pay for such days.
4. Plan rest and leave around the season
Look at the project calendar for the dry months and arrange leave before the busy stretch. Share the plan with gang leaders in good time.
5. Close the week with the gang leader
A short weekly meeting settles names, days and queries. Where a disagreement remains, note it and decide at once. See compensation benchmarking for how daily rates are set.
Check these first
Before changing anything, find out what is true today. These take an afternoon and use your own records.
- Take one gang and compare the supervisor's list, the camp register and the billed quantities for a week.
- Ask a gang leader how he learns about a stoppage.
- Count the days lost to rain on the last project and how workers were told.
- Check how many workers on a typical day are not on any written list.
GullyHR can do this with you. Read how we approach attendance, shift and leave process in general, or share your requirements and we will tell you where to start.
Questions owners ask
List workers by name each day, even if the gang leader brings extra hands. A simple sheet kept by the supervisor is enough. The aim is to know who worked, not to police anybody.
Decide the rule before the season and tell everyone. Say whether the day is paid, unpaid or made up later, and who decides. Confirm the legal treatment with a qualified professional.
The supervisor and the gang leader, at the weekly meeting, with the billing clerk's figures at hand. If they cannot settle it, the project head decides and records the result the same day.