Exit and Alumni Management for Pharmaceuticals and Life Sciences
Resignation to relieving letter, in a defined order.
What this looks like in pharmaceuticals and life sciences
The parts of exit and alumni management that are specific to this sector, rather than general.
Exit in a Regulated Environment
Training records outlive the employee.
What this coversHide
Exit in a Regulated Environment
Training records outlive the employee.
What this coversHideIn a regulated environment an exit touches the quality system, not only the HR file. What was signed, what was trained, and what was performed remain part of the record after the person has gone.
- Training and qualification records retained per the quality system
- Signature and initials record closed and retained
- Batch, deviation and investigation involvement documented
- Controlled document ownership reassigned
- System and electronic record access revoked with audit trail
- Clean-room and area authorisations withdrawn
- Handover of open investigations and CAPAs
- Exit interview separated from quality record closure
The common error is treating training records as HR documents that leave with the employee file. They are quality records with their own retention basis, and they may be requested long after the individual has left.
The general method — what exit and alumni management covers, the questions it answers and what an engagement produces — is the same whatever the sector, and is set out on the exit and offboarding process page. What is above is the part that differs for pharmaceuticals and life sciences.
Other HR topics for pharmaceuticals and life sciences
Where to start
Most engagements begin with a review of how this runs in your business today, then a written process and the sequence to implement it.
See all HR topics for pharmaceuticals and life sciences, or another industry.