Run an Exit as One Sequence, from Resignation to Settlement
Exit and offboarding software is the GullyHR module that carries an employee exit from resignation through notice-period tracking, departmental clearance, asset return, exit interview and settlement inputs to the relieving letter. It works from the record created at joining, so nothing about a leaver is re-entered, and it hands the settlement inputs over as one pack. It does not calculate or pay the settlement.
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Share your requirementsExit and Offboarding Software in brief
Exit and offboarding software is the GullyHR module that carries an employee exit from resignation through notice-period tracking, departmental clearance, asset return, the exit interview and full-and-final inputs to the relieving and experience letters. It replaces the email chain most businesses use to close an exit with one view of where each departing employee has actually reached.
- GullyHR is an HR consulting, HR services, training and software company based in Bengaluru, working with Indian startups and small and medium businesses.
- It covers resignation, notice-period tracking, departmental clearance, asset return, exit interviews, full-and-final inputs, relieving and experience letters, and exit reporting.
- Clearance runs as a workflow across the roles who must actually sign off, such as IT, finance, facilities and the reporting manager.
- It works from the employee record created at joining, so nothing about a departing employee has to be re-entered at the end.
- It is configured around your notice-period rules, clearance list and settlement inputs rather than a supplied checklist.
The starting point
Do Your Exits Close, or Just Stop?
Each exit touches HR, IT, finance, facilities and a manager. Without one sequence, each of them acts when they remember, and the exit ends when the emails stop rather than when everything has been confirmed.
We configure the exit as one sequence with a clearance owner at every step.
You may be experiencing:
- A leaver's laptop, identity card and access card going back to three different people, none of whom tell HR.
- A settlement stuck because nobody can confirm that every clearance is done.
- A resigned employee's email and system access still live a month after the last working day.
- An early release agreed in a corridor and forgotten when the settlement is calculated.
- A relieving letter retyped every time because the last one cannot be found.
- An exit interview happening informally, if at all, with nothing read afterwards.
- A leaver's handover existing as a promise to a colleague rather than a record.
- A resignation accepted in a message, with the last working day worked out separately by HR, the manager and finance.
- A tool, uniform or identity card that nobody notices is missing until the settlement is already being prepared.
- A department that never confirms its clearance, and nobody able to see which one is holding the exit.
- Attrition numbers rebuilt from old resignation letters whenever a board or an investor asks.
What we can help with
What the Module Does
Resignation and Notice
The resignation, its acceptance and the notice period recorded in one place with the dates fixed.
Notice Exceptions
An early release, a shortfall recovery or an extension recorded against the exit with a reason and an approver, rather than remembered.
Departmental Clearance
IT, finance, facilities and the reporting manager each holding their own step, so clearance becomes visible instead of assumed.
Asset Return
Assets issued to the employee, such as a laptop, phone and identity card, checked against what was returned, so an unreturned asset is noticed before the settlement.
Exit Interview
A structured interview recorded against the exit, so answers can be compared across leavers.
Settlement Inputs
Attendance, leave balance, recoveries and dues gathered as the exit runs, handed over as one pack for your payroll or finance function.
Relieving Letters
Relieving and experience letters generated from wording you have approved.
Exit and Attrition Reports
Exits in progress, pending clearances and attrition by department, reason and tenure from a standing report.
The scope
What the Module Covers
Each item below is a step in an exit, with the person who does it. The module works from the employee record created at joining and goes live for new resignations, not for exits already under way.
Resignation and Acknowledgement
Record the resignation and its acceptance against the employee, so the last working day is a date the system holds.
Notice-Period Tracking
Track the notice period from the recorded dates, so HR, the manager and finance work from one date.
Notice Exceptions
Record an early release, a shortfall recovery or an extension with the reason and the approver, so the settlement reflects what was actually agreed.
Departmental Clearance
Give IT, finance, facilities and the reporting manager their own step, each with a name against it, and read the status of every step at any moment.
Asset Return
Check the assets issued, such as a laptop, phone, identity card or tools, against what was returned, so a missing item is noticed while there is still a settlement to hold it against.
Access Removal on the Checklist
Put access removal on the clearance checklist as a step IT owns and confirms, so it is tracked rather than assumed.
Exit Interview
Record a structured exit interview against the exit, so answers can be read across departments and over time.
Settlement Inputs
Collect attendance, leave balance, recoveries and dues as the exit runs, and hand them to your payroll or finance team as one pack.
Relieving and Experience Letters
Generate letters from wording you have approved, once clearance and settlement inputs are marked complete.
Disputed or Disciplinary Exits
Record the route and the documents you define for an exit that is not an ordinary resignation, kept separate from one.
Exit and Attrition Reports
Read exits in progress, pending clearances and attrition by department, reason and tenure from a standing report.
Working together
Ways to Work With Us
Demonstration and Scoping
A walkthrough against your current exit process, then an agreed scope for clearance steps, assets, letters and reports.
Configuration and Rollout
The exit workflow is configured, tested on a recent exit from your own history and opened for live use.
Ongoing Support
Support for new clearance departments, letter wording and reports as the business changes.
The module hands settlement inputs over as one pack. Calculation and payment stay with your payroll or finance function.
The deliverables
What You Receive
Depending on the scope, you receive:
- A configured exit workflow from resignation to relieving.
- A department-wise clearance checklist with an owner at each step.
- An asset register linked to what each employee was issued.
- An exit interview format recorded against each exit.
- Settlement input collection configured for handover to payroll or finance.
- Relieving and experience letter templates from your approved wording.
- Exit and attrition reports.
- Training for HR, department heads and managers.
- A list of notice, early-release and recovery rules as confirmed by you, with the options and trade-offs recorded.
- A named owner and a named waiver authority for each clearance step.
- A settlement input pack in a format agreed with whoever computes the settlement.
Step by step
From Resignation to Closure
Map Your Exit Process
We walk a recent exit with HR, IT, finance and facilities to see where the sequence stalled.
Agree the Rules
Notice, early release and recovery rules are put to you as decisions with the trade-offs stated, and configured as you confirm.
Build the Clearance Checklist
Each department holds its own step, with a name against it, so clearance is confirmed rather than assumed.
Configure Letters and Settlement Inputs
Approved letter wording and the inputs the settlement needs are set up, with the handover format agreed with whoever computes it.
Train and Review
Department heads and HR are trained on their part, and we review the first exits with you. Where set-up support is included in your engagement, we also test the workflow on a recent exit from your own history before it is opened for live use.
The difference
What One Sequence Gives You
A configured exit process helps you:
We do not promise outcomes. We record a baseline before work starts, covering how long recent exits took to close and where each stalled, and report against it, so you can see what changed and what did not.
- Move an exit through notice, clearance, interview and settlement as one visible sequence.
- Look at clearance status instead of assuming it once the emails stop.
- Close system access and assets against a checklist rather than from memory.
- Prepare the settlement from inputs the platform already holds, so finance is not waiting on HR.
- Issue relieving and experience letters from an approved template.
- Read attrition by department, reason and tenure from a standing report.
- See which department is holding an exit, and chase that step by name.
- Notice an unreturned asset before the settlement, while it can still be raised.
- Issue every relieving and experience letter from one approved wording instead of a version found in a folder.
- Start a settlement from inputs already recorded, so finance is not waiting on HR for information.
Find your fit
Who the Module Is For
Companies Handling Exits Ad Hoc
Businesses where clearance and asset return are chased by whoever remembers.
Businesses With Stuck Settlements
Companies where one clearance is never confirmed.
Multi-Location Employers
Companies where exit handling differs from site to site.
Companies Losing Knowledge
Businesses that lose undocumented know-how when someone leaves.
Businesses Reporting Attrition
Companies that must answer attrition by department and reason.
Companies Already on GullyHR
Businesses that want exits to use the same employee record.
Finance and Payroll Teams Waiting on HR
Teams who prepare final settlements and currently ask HR for attendance, leave balance and recoveries one exit at a time.
IT and Facilities Teams
Departments that return assets and withdraw access and want a step with their name against it, rather than an email.
Good to know
How It Fits Your Workflow
Along one exit
- The employee resigns and the resignation and notice period are recorded.
- Any early release, shortfall recovery or extension is recorded with a reason and an approver.
- IT, finance, facilities and the reporting manager complete their clearance steps and the assets are checked.
- The exit interview is recorded and settlement inputs are collected as the exit runs.
- Relieving and experience letters generate once clearance and settlement inputs are marked complete.
One exit moves through the same steps each time:
Day to day, by role
- HR accepts the resignation, watches clearance status and hands the settlement inputs over.
- Each clearance department sees only the exits and the step that concern it, and completes that step in the system rather than by email.
- Payroll or finance receives the input pack and makes the calculation and payment.
Good to know
What You Can Track
Reports the module carries
- Exits in progress.
- Pending clearances, so a blocked exit is visible.
- Attrition by department.
- Attrition by reason and by tenure.
Before and after
We record a baseline before work starts covering how long recent exits took to close and where each stalled, and report against it, so you can see what changed and what did not.
Good to know
What It Is and Is Not
What it is
- The GullyHR module that carries an exit from resignation to relieving letter.
- A checklist with an owner at every clearance step and a record of who decided what and when.
- A source of settlement inputs, handed over as one pack.
What it is not
- It does not calculate or pay the final settlement. That stays with your payroll or finance function.
- It does not switch off access in your other systems. It holds the checklist step and its owner, and the people who administer those systems act on it.
- It does not decide anything. Accepting a resignation, granting an early release, waiving a recovery and confirming the settlement figure are decisions a person makes.
- It does not give a legal view on notice or recovery terms. Please confirm those with a qualified professional.
- It is not applied to exits already under way, and it is separate from consulting and services.
Good to know
Getting Started
What you bring
- Your notice-period rules and the rules for early release and recovery.
- The clearance list, the departments on it and who may waive a step.
- The list of assets issued to employees.
- The exit interview format you want.
- The letter wording you are willing to sign, and how the settlement is computed and by whom.
What we do with it
We walk a recent exit with HR, IT, finance and facilities to see where the sequence stalled, put the rules to you as decisions with trade-offs stated and configure what you confirm. Where implementation support is included in your engagement, that covers training for HR and each clearance department and a review of the first exits.
Good to know
Access and Data
Who sees what
Access is role-based. Each clearance department sees only the exits and the step that concern it, and HR can read the status of every step.
Exit interviews and sensitive exits
Whether the departing employee's manager can read the exit interview is your decision. Most businesses restrict exit interview records, since the manager is often the subject of the answers. Exits that are disputes or disciplinary are recorded on a route kept separate from an ordinary resignation.
Good to know
Frequently asked questions
Resignation and notice tracking, notice exceptions, departmental clearance, asset return, the exit interview, settlement inputs, relieving and experience letters, and exit and attrition reporting, all held against the employee record created at joining.
No. It captures the inputs the settlement is built on, attendance, leave balance, recoveries and dues, and hands them over as one pack. The calculation and the payment are made by your payroll or finance function.
Yes. An early release, an extension or a shortfall recovery is recorded against the exit with the reason and the approver, so the settlement reflects what was actually agreed rather than the original date.
It holds the checklist step and its owner, so IT is prompted and confirms it. Actually withdrawing access in your other systems is done by the people who administer them, and we do not claim a connection to a system we have not assessed.
You do. We set out the options and what each means, then configure what you confirm. Because those terms carry legal implications, please confirm them with a qualified professional.
Yes. Letters are generated from wording you have approved, and you control the templates. We would rather have one approved template than the version found in a folder.
The module records the route and the documents you define, kept separate from an ordinary resignation. Decisions and any legal position are yours with your advisers.
The exit works from the record created at joining, so core employee management is normally configured alongside it. Attendance and payroll inputs make the settlement pack more complete.
After a demonstration against your current exit process. The proposal sets out the checklist, assets, letters and reports included, and is agreed in writing before configuration starts.
Whoever you decide, and only for their own step. The route is configured to the departments you name, commonly IT, finance, facilities and the reporting manager, and each of them sees only the exits and the step that concern them.
It stays visibly pending in HR's view and on the exit record, so it is a blockage you can see and chase rather than one you discover when the settlement is already late.
No. The workflow goes live for new resignations, and the employee records already in the platform feed it. Reconstructing exits that are half-done is usually more effort than finishing them the way they started.
The settlement inputs can be produced in a format designed around your payroll package. A live connection to it is assessed and scoped on its own rather than assumed to be available.
Only if you configure it that way. Access is role-based, and most businesses restrict exit interview records, since the manager is often the subject of the answers.
Yes. Exit reports can be read by department, reason and tenure, which gives management a standing view rather than a number someone assembles the night before a board meeting.
You do. The system records who accepted it and when, but accepting a resignation, agreeing an early release and confirming the settlement figure remain decisions for a person on your side.
Close Every Exit From One Checklist
Configure clearance, assets, interview, settlement inputs and letters as one sequence with a name against every step.
Prefer to talk first? Call +91 80958 58589 or write to hello@gullyhr.com.
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