Attendance, shift and leave process for Civil contractors: one count for every gang, every evening
On a civil site the day is counted at dusk, gang by gang. If the count is wrong, wages, bills and trust are wrong with it. A simple evening routine keeps muster, pay and leave in step.
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Share your requirementsWhy attendance, shift and leave process matters in civil contractors
A trench line, a foundation pit and a shuttering deck can all be running on the same project, each with its own gang leader. The foreman knows who came. The gang leader knows who he brought. The office knows what the pay list says. By Saturday those three accounts differ, and the argument happens at the pay table with workers waiting.
Leave and idle days add to it. Rain stops work, a festival takes half the gang home, and an advance was promised against a return date nobody wrote down. A short routine for counting, for idle days and for leave lets you answer each question from the sheet instead of from memory.
How to set it up
1. Fix one sheet per gang
Name the gang, the gang leader, the trade and the work front. Each person listed gets a number. New hands are added by the foreman on the day, never later from memory.
2. Count at a set time every evening
The foreman and the gang leader count together at the same hour and both sign. If the gang leader cannot write, he gives a mark in front of a second person.
3. Send the sheet to the office the same day
A photo on the site phone is enough. The office keeps the sheet beside the muster roll and flags any gap before the next morning.
4. Write the rule for rain and festival days
State plainly which idle days are paid, which advances carry over and what return date is expected. Read it aloud to each gang at the start of the season.
5. Review the week with the foremen
Every Saturday, compare sheets with the pay list. Note who was absent often, who was moved between gangs and which front ran short. Feed this into the onboarding process for new arrivals.
Check these first
Before changing anything, find out what is true today. These take an afternoon and use your own records.
- Take one gang's sheet for last week and match it to the pay list line by line.
- Ask the gang leader how many people he thinks worked on Wednesday, and compare with the foreman.
- Find out whether any worker was paid for an idle day without a written rule behind it.
- Check how long it takes for a day's count to reach the office.
GullyHR can do this with you. Read how we approach attendance, shift and leave process in general, or share your requirements and we will tell you where to start.
Questions owners ask
Often yes, if a second person present notes it, but check the rule with a qualified professional for your own records. What matters is that the count is agreed that evening and not rebuilt later from memory.
Close the entry at the first site with the date and the last day counted, then open it at the second on arrival. The sheet should follow the person, so no day is lost or paid twice.
Record the refusal, note the foreman's figure and talk to him the same evening. Repeated refusals tell you the terms with that gang leader need revisiting, as in the [HR documentation process](/hr-documentation-process).