Simplify Your HR Document Management Today!
Store, organise, and access employee records, policy files, and contracts securely in one centralized location.
Overview
Businesses of all sizes, especially in healthcare, finance, and tech, need effective HR Document Management to keep employee records organised and compliant. Without it, managing contracts and policies can lead to costly errors and legal risks.
GullyHR offers secure, cloud-based HR Document Management with features like role-based access, version control, and alerts for renewals. It simplifies document storage, boosts HR efficiency, and ensures quick, secure access anytime.
Benefits
Reduce Paperwork & Storage Costs
Eliminate the need for physical files and simplify access with secure, cloud-based HR document management, reducing overheads and streamlining processes.
Enhance Policy Communication
Facilitate easy access to the most recent policies and handbooks for employees through an intuitive HR policy management system.
Boost HR Team Productivity
Save valuable time searching for files with well-structured folders, standardised naming conventions, and powerful, quick search capabilities within the employee document storage platform.
Support Compliance & Legal Readiness
Remain audit-ready at all times with organised, permission-controlled access to HR documents that satisfy legal and regulatory requirements.
Enable Remote Access
This allows HR professionals and managers to securely access essential documents from any location, facilitating flexible and efficient work practices.
Our Service Includes
Employee Document Repository
We securely store digital copies of resumes, identification proofs, certificates, offer letters, and other onboarding documents in one central HR document management system.
Contract & Agreement Storage
We maintain signed contracts, NDAs, employment agreements, and role change letters in protected, organised folders to ensure quick and easy retrieval.
Policy & Handbook Library
We upload and manage company policies, HR handbooks, codes of conduct, and department-specific Standard Operating Procedures (SOPs), making them easily accessible to your team.
Document Version Control
We track all changes to critical documents, keeping a detailed history of edits, versions, and approvals to maintain accuracy and accountability.
Role-Based Access Permissions
We define precise access levels to ensure that users can view, edit, or download documents based on their roles, thereby maintaining confidentiality within the HR document management system.
Acknowledgment & E-signatures
We capture digital signatures and employee acknowledgments for policies, compliance forms, and updates, streamlining workflows and record-keeping.
Expiry Alerts & Renewals
We send automated reminders for expiring contracts, identification documents, or compliance certifications to prevent any lapses.
Audit & Compliance Logs
We maintain comprehensive logs of document access, downloads, and changes to support internal reviews and external audits.
Why Choose Us
HR-Specific Folder Structures
We organize documents according to HR best practices, categorizing them by employee, function, and lifecycle stage to improve clarity and ease of retrieval.
Integrated with Other HR Processes
We link documents seamlessly to employee profiles, onboarding, exit procedures, and compliance workflows, creating a comprehensive HR policy management system.
Scalable for Growing Teams
We design our document management structure to adapt effortlessly, whether you manage 20 employees or 2,000, supporting your business growth smoothly.
Secure, Controlled Access
We ensure encryption, regular backups, and strict access controls to safeguard sensitive HR information, maintaining privacy and compliance at all times.